ŠĻą”±į>ž’ šœž’’’˜™’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’ģ„Įq` šæQSbjbjqPqP .p::QK’’’’’’¤>”šBšBšBšB ¦BdŅŻ—¶CCCCCńCńCńC\—^—^—^—^—^—^—$“˜hūšŠ‚—PHńCńCPHPH‚—CCŪ——āLāLāLPH CC\—āLPH\—āLāLfäp8—C C €’bYūÉšBZH~T’D\—­—0Ż—˜’ …›ŲL…›ˆ8—…›8—$ńCōåD®āL“EŒF1ńCńCńC‚—‚—ŲL ńCńCńCŻ—PHPHPHPHŅŅŅ$'ö?¤ŅŅŅö?.¤Ņh:’’’’  Martha’s Vineyard Youth Hockey PO Box 2319 Vineyard Haven, MA 02568 Martha’s Vineyard Youth Hockey Association, Inc. BY-LAWS Article I - Purpose and Objectives Section I - Purpose To promote the sport of amateur hockey for youths between the ages of 5 and 17 as outlined in the USA Hockey policy. To encourage friendly relationships with other similar youth organizations. To promote good sportsmanship and team play. To insure the sound management of the Martha’s Vineyard Youth Hockey Association, Inc. (MVYHA) To abide by Massachusetts Hockey By-Laws, Rules, Regulations and Policies and Procedures, including but not limited to, those regarding the prevention of Physical and Sexual Abuse Section II - Office The office of the Corporation shall be at M.V. Arena, Edgartown-Vineyard Haven Road, Oak Bluffs, Massachusetts. Mailing address shall be P.O. Box 2319, Vineyard Haven, Massachusetts, 02568. Copies of the Corporation By-laws are available to all members of the corporation. Copies will be provided in the registration packets as well as in the office. Article II - Members of the Corporation Section I - Eligibility Members of the Corporation shall be any parent, stepparent, or legal guardian of a player registered in the MVYHA, rostered coaches, and volunteers 18 years or older. Any other person wishing to serve, as a member must be voted in at a meeting of the Board of Directors after a determination that said person is dedicated to fostering the goals of this Corporation. Section II - Voting Each member shall have one vote. Members may exercise their vote by written proxy only on agenda items that have been publicized before the meeting. Section III - Termination of Membership The Board of Directors by affirmative vote of two-thirds of all members of the board, may suspend or expel a member for cause after an appropriate hearing, and by a majority vote of those present at any regularly constituted meeting, may terminate the membership of any member who shall be in default of payment of dues for the period fixed hereinafter. Section IV - Resignation Any member may resign by filing a written resignation with the Secretary, but such resignation shall not relieve the member so resigning of the obligation to pay any dues, assessments, or other charges theretofore accrued and unpaid. Section V - Reinstatement On written request signed by a former member and filed with the Secretary, the Board of Directors, by the affirmative vote of two-thirds of the members of the board, may reinstate such former member to membership on such terms as the Board of Directors may deem appropriate. Section VI - Transfer of Membership Membership in this corporation is not transferable or assignable. Article III - Meeting of the Members Section I - Annual Meeting The annual meeting shall be held on the last Thursday of March. Notification to all members of the Corporation must be made by mail not later than 7 days prior to the meeting and must include the agenda for the meeting. The purpose of this meeting shall be as follows: To transact pertinent business. To elect Officers and Board of Directors Section II - Special Meetings Special meetings of the membership may be called by the President or by the majority of the Board of Directors when deemed necessary. Notification must be done by mail no later than seven (7) days prior to the meeting. If necessary, in the case of an emergency meeting, the President retains the right to call a meeting without notice. The call and notice of any special meeting shall state the time, place and agenda of the meeting. Section III - Informal Action by Members Any action required by law to be taken at a meeting of the members, or any action that may be taken at a meeting of members, may be taken without a meeting if a consent in writing, setting forth the action so taken, is signed by all the members entitled to vote with respect to the subject matter thereof. Section IV - Quorum Members holding ten percent (10%) of the votes that may be cast at any meeting shall constitute a quorum at such meeting. If a quorum is not present at any meeting of members, a majority of the members present may adjourn the meeting from time to time without further notice. Article IV - Board of Directors Section I - Description There shall be a Board of Directors of not less than 12 members including the officers. The number shall be set each year at the annual meeting of the members. Directors must be members of the Corporation. Twenty percent (20%) of the voting members of the governing board have children actively skating in the program. Section II. Term Directors shall hold office for one year from April 15. Section III - Vacancies Any vacancy occurring in the Board of Directors and any directorship to be filled by reason of an increase in the number of directors shall be filled by by the Board of Directors except a Vice President position which must be filled by a vote of the general membership. In the event that both positions of Vice President and the position of President are vacant at the same time both positions shall be filled by a vote of the general membership. A director appointed to fill a vacancy shall serve for the unexpired term of his predecessor in office. Section IV - Removal A director not fulfilling his/her responsibility or whose behavior is unbecoming as a director shall be subject to removal from the board. Prior to removal, the Director in question shall be notified in writing and if the member wishes a hearing before the existing Board of Directors he shall notify the Board in writing. If no communication is received back by the Board of Directors within ten (10) days of the date of the notification letter the Director shall automatically be removed. Removal of any Director must be approved by at least two-thirds of the remaining Board of Directors. Directors who fail to attend or be represented by a committee member for three meetings will be subject to removal from the Board. (Representatives do not have the power to vote at Board Meetings.) Section V - Powers and Duties The Board of Directors shall establish goals and policies of the organization. Directors shall accept all responsibilities of their committees. Article V. - Meetings of the Board of Directors Section I - Regular Meetings A regular meeting of the Board of Directors shall be held each month at a time place as designated by a posted notice. Notices will be posted on the designated information board at the Arena. The Board of Directors may provide, by resolution, the time and place for holding additional regular meetings without other notice than such resolution. Section II - Special Meetings Special meeting of the Board of Directors may be called by or at the request of the President or any two Directors, at such a place and time as the Directors determine. Section III. – Notice Notice of any special meeting of the Board of Directors shall be given at least seven (7) days previously thereto by written notice delivered personally or sent by mail to each Director at his address as shown by the records of the Corporation. If mailed, such notice shall be deemed delivered when deposited in the United States mail in a sealed envelope so addressed, with postage thereon prepaid. Any director may waive notice of any meeting. The attendance of a Director at any meeting shall constitute a waiver of notice of such meeting, except when a Director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. The business to be transacted at the meeting need not be specified in the notice or waiver of notice of such meeting, unless specifically required by law or these by-laws. Section IV- Quorum A majority of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board, but if less than a majority of the Directors are present at any meeting, a majority of the Directors present may adjourn the meeting from time to time without further notice. Section V - Board Decisions The act of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors, unless the act of a greater number is required by law or these by-laws. Section VI – Procedure Roberts Rules of Order shall govern all procedural matters. Article VI - Officers of the Corporation Section I - Officers There will be a President, two (2) Vice Presidents, a Secretary, and a Treasurer. They shall be elected to serve one year by the membership at the Annual Meeting. Section II - Eligibility A President shall have served a minimum of two years on the Board of Directors to insure proper management of the Corporation. If no member meets these eligibility requirements, the President may be elected from among the members who have served a minimum of one year as a member of the Board of Directors. The Treasurer will be bonded for a minimum of $50,000.00. The Association shall pay all costs incurred for bonding. Section III – Job Descriptions The President will have the responsibility and authority to administrate and oversee the entire hockey program. The President will designate a league representative(s) and act as the Grievance Committee Chairperson. If a grievance is filed, he shall be responsible for selecting two other Board members to serve with him as the Grievance Committee. There shall be two (2) Vice Presidents, who will assist the President in his or her duties. In the event of the President’s death, resignation, or removal for cause, one of the Vice Presidents shall assume the duties of the President for the remainder of the term. A new Vice President shall be elected for the remainder of the term by the membership. A Vice President shall also coordinate the Annual Award Ceremony, including all awards. Finally, a Vice President shall be Chairman of the Nominating Committee. The Secretary shall record all official meetings of the Corporation and the Board of Directors. Also, the Secretary shall be responsible for mailing or phoning notification of meetings when instructed and Corporation correspondence. Minutes shall be mailed to the President within one (1) week of the meeting. The Treasurer is responsible for the financial record keeping, deposits and paying of expenses. Reports shall be required as deemed necessary by the or the Board of Directors. At the Annual Meeting of the Corporation a written financial report for the most recent year ending shall be presented to the members. Article VII - Committees Section I - Committees of Directors The Board of Directors, by resolution adopted by a majority of Directors in office, may designate one or more committees, each which shall consist of one or more Directors, which committees, to the extent provided in such resolution, shall have and exercise the authority of the Board of Directors in the management of the Corporation; but the designation of such committees and the delegation thereto of authority shall not operate to relieve the Board of Directors, or any individual Director, of any responsibility imposed on it or him by law. Section II - There are created, in addition to any committees established under Section I, following committees: Registrar- responsible for annual registration, collection of dues, submission IMR’s and rosters to the district. House Director- responsible for all ice time, scheduling games, referees, game sheets, score booth, etc. for the House League. Coach Coordinator- responsible for the on-ice coaching and development of players. Responsible for recruiting of coaches, overseeing the coach development through coordination of patching clinics and rostering through IMR’s and CORI forms as required by the League (CCL), Mass Hockey, and USA Hockey. Fundraiser- committee head to oversee and coordinate activities, which are responsible for raising money to offset the annual deficit. Scheduler- responsible for submitting available ice time to the league, scheduling all non-league games, play down, play off, and rescheduled league games in coordination with arena staff, league referee scheduler, league scheduler, and Vice President. Transportation- responsible for all transportation scheduling, including buses, Steamship reservations for travel teams and visiting teams. Public Relations- responsible for reporting of game results to the news papers, communication of the MVYH activities to the community, and arranging team and individual photographs and working with the House Coordinator and a Recruiting Committee to prepare and distribute flyers and newsletters as required by other members of the Board. Equipment- responsible for purchasing, maintaining, and recycling of all equipment. Tournament Director- responsible for scheduling of all MVYH on-island tournaments, including recruiting participants, scheduling ice time and referees, obtaining trophies for teams, and coordinating the staff thereof. Parent Coordinator- attends registration sessions to help sign up parents for volunteer opportunities. Responsible for assisting coaches with team meetings with regard to election of team parent(s). Disseminating information to team parents on areas of program in need of volunteer help. Coordinate with team parents for tournaments, fundraiser events, or other annual events requiring large parent participation. Article VIII - Elections Section I - Nominations The nominating committee shall consist of three members. The nominating chairman shall choose two members from within MVYH. The nominating committee shall meet and collect names of members to be nominated by MVYH for the ensuing year. These positions shall be as follows: President, Vice President (2), Secretary, Treasurer, and Board of Directors with a designation as chairman of one of the committees established by Article VII. A list of names proposed by the nominating committee for election shall be posted at the M. V. Arena at least ten (10) days prior to the annual meeting. Any member of the Corporation present at the meeting may be nominated to serve as an Officer or on the Board of Directors from the floor at the time of elections if there are no other nominees on the slate. Article IX - Rules and Regulations Section I - Regulations A minimum of two-thirds of the members present at a meeting must approve a change of the By-laws. The Board of Directors must approve any expenditure by the President over $500.00. Each committee chairman shall be responsible for administration of guidelines as approved by the Board of Directors. Any grievance not resolved by the Grievance Committee must be presented to the Board of Directors in writing for a hearing. Article X - Fiscal Year Section I - The fiscal year of the Corporation shall begin on the first day of July each year and end at midnight on the thirtieth day of June the following year. Article XI - Seal Section I -The Board of Directors shall provide a Corporate Seal, which shall be circular and inscribed with Martha’s Vineyard Youth Hockey Association, Inc. Article XII - Waiver of Notice Section I – Whenever any notice is required to be given under the Articles of Organization or the by-laws of the Corporation, a waiver thereof in writing signed by the a person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. Article XIII - Books and Records Section I- The Corporation shall keep correct complete books and records of account and shall also keep minutes of the proceedings of its members, Board of Directors, committees having and excising any of the authority of the Board of Directors, and the membership committee, and shall keep at the principle office a record giving the names and addresses of the members entitled to vote. All books and records of the Corporation may be inspected by any member, or his agent or attorney, for any proper purpose at any reasonable time. Article XIV - Prohibition Against Specified Activities Section I - Notwithstanding any other provision of these Articles, the Corporation shall not carry on any other activities not permitted to be carried on (a) by a Corporation exempt from Federal Income Tax under Section 501 (c ) (3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law) or by (b) by a Corporation, contributions to which are deductible under Section 170 ( c ) (2) of the Internal Revenue Code of 1954 (or corresponding provisions of any future Revenue Law). Article XV - Negation of Pecuniary Gain Section I - This Corporation I not organized for a pecuniary profit. It shall not have any power to issue certificates of stock or declare dividends, and no part of its net earning shall inure to the benefit of any member, Director, or individual. The balance, if any, of all money received by the Corporation from its operations, after the payment in full of all debts and obligations, of the Corporation shall be used and distributed exclusively for charitable, scientific, and educational purposes. Article XVI - Distribution of Assets Upon Dissolution-Another Forum Section I – Upon the dissolution of the Corporation, the Board of Directors shall, after paying or making provisions of the payment of all liabilities of the Corporation, dispose of all assets of the Corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable, education, religious, or scientific purposes, as shall qualify as an exempt organization or organizations under Section 501 ( c ) (3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law), as the Board of Directors shall determine. 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`„˜ž.€„x„˜žĘx^„x`„˜ž.‚„H„L’ĘH^„H`„L’.€„„˜žĘ^„`„˜ž.€„č„˜žĘč^„č`„˜ž.‚„ø„L’Ęø^„ø`„L’.„t„˜žĘt^„t`„˜žo(.€„D„˜žĘD^„D`„˜ž.‚„ „L’Ę ^„ `„L’.€„ä „˜žĘä ^„ä `„˜ž.€„“„˜žĘ“^„“`„˜ž.‚„„„L’Ę„^„„`„L’.€„T„˜žĘT^„T`„˜ž.€„$„˜žĘ$^„$`„˜ž.‚„ō„L’Ęō^„ō`„L’.„t„˜žĘt^„t`„˜žo(.€„D„˜žĘD^„D`„˜ž.‚„ „L’Ę ^„ `„L’.€„ä „˜žĘä ^„ä `„˜ž.€„“„˜žĘ“^„“`„˜ž.‚„„„L’Ę„^„„`„L’.€„T„˜žĘT^„T`„˜ž.€„$„˜žĘ$^„$`„˜ž.‚„ō„L’Ęō^„ō`„L’.„t„˜žĘt^„t`„˜žo(.€„D„˜žĘD^„D`„˜ž.‚„ „L’Ę ^„ `„L’.€„ä „˜žĘä ^„ä `„˜ž.€„“„˜žĘ“^„“`„˜ž.‚„„„L’Ę„^„„`„L’.€„T„˜žĘT^„T`„˜ž.€„$„˜žĘ$^„$`„˜ž.‚„ō„L’Ęō^„ō`„L’.„t„˜žĘt^„t`„˜žo(.€„D„˜žĘD^„D`„˜ž.‚„ „L’Ę ^„ `„L’.€„ä „˜žĘä ^„ä `„˜ž.€„“„˜žĘ“^„“`„˜ž.‚„„„L’Ę„^„„`„L’.€„T„˜žĘT^„T`„˜ž.€„$„˜žĘ$^„$`„˜ž.‚„ō„L’Ęō^„ō`„L’.„t„˜žĘt^„t`„˜žo(.€„D„˜žĘD^„D`„˜ž.‚„ „L’Ę ^„ `„L’.€„ä „˜žĘä ^„ä `„˜ž.€„“„˜žĘ“^„“`„˜ž.‚„„„L’Ę„^„„`„L’.€„T„˜žĘT^„T`„˜ž.€„$„˜žĘ$^„$`„˜ž.‚„ō„L’Ęō^„ō`„L’.„t„˜žĘt^„t`„˜žo(.€„D„˜žĘD^„D`„˜ž.‚„ „L’Ę ^„ `„L’.€„ä „˜žĘä ^„ä 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