ŠĻą”±į>ž’ rtž’’’q’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’ģ„Į%` šæŃ$bjbj"x"x 4<@@Ń’’’’’’¤ŹŹŹŹŹŹŹŽ¦¦¦¦,Ņ,Žm\     UUUlŸlŸlŸlŸlŸlŸl$znhāpśĆlŹŠQUŠŠĆlŹŹ  GŲl&!&!&!ŠŹ Ź l&!Šl&!&!ņgšŹŹ‘k ž `£Ū :ɦ .÷iNlīl0mEjLÜqĪBÜqœ‘kÜqŹ‘k U>“,&!æ$ć§UUUĆlĆl!UUUmŠŠŠŠŽŽŽ$ ¤ ŽŽŽŽŽŽŹŹŹŹŹŹ’’’’ Traveling Eagles Board Meeting Minutes September 28, 2008 Niceville Town Hall Meeting Room 7:02 Subject: General Board Meeting Members Present: Mike Wells, Joe Nedoroscik, Sue Bubel, Donna Courtney, Karen Meadows-Spencer, Todd Pfaffenbichler, Walt Irvine, Mike McDorman, Kim Brooks, Brian Cromwell, Jim Phillips Members Absent: Don Collins Guests: Keith Brooks, Rick Walker, Travis Bailey, Dave Marshall, Call to order – meeting called to order by Mike Wells at 7:02 PREVIOUS MINUTES: Sue Bubel made a motion to waive the reading of the previous minutes. Mike McDorman seconded. All in favor. NEW BUSINESS: Danny Engle has submitted his resignation. Still a strong supporter and willing to help out in any way just wishes to submit his resignation as a general member. Mike would like to thank him for his time and dedication and support over the previous years. AUGUST FINANCIALS: Bank balance right around $10,000. Should carry forward about $4,000 after expenses paid for fall. We are about $4,000 less carryover than last year. $4,000 net loss. Biggest expense for the year was camps, clinics and increased tournament fees. Sue made a motion to accept the financials as presented. Joe seconded the motion. All were in favor. COMMITTEE ASSIGNMENTS AND CHECKLISTS Would like to assign individuals as Chairpersons for each Committee. First four needed are below. Remainder will be discussed as time gets closer. Equipment: Mike asked Walt to be equipment Chairperson and he accepted. Needs to work on inventory (getting equipment back from Managers, storage); budget. Uniforms: Kim Brooks will be Chair. Need order dates, delivery process, collection of funds, deposits. Karen will be on Committee as well as Mike McDorman and Todd Pfaffenbichler. Try to get new committee members from younger groups after tryouts. Spring Tryouts: Todd Pfaffenbichler will Chair. Mike Wells will work with him on that process. Parent Meeting: Jim Phillips will be Chair. Mike suggested doing parent meeting before Christmas. Team Insurance already been renewed. Annual team registrations have already been renewed as well with USSSA. TRYOUTS: Date: Instead of having organized chaos for tryouts, we are looking at having 7 – 10U on Saturday November 15th at Major League fields. 11U – 14U on Sunday at Softball Complex. This is proposed date…avoids Holiday period, better weather, players are better conditioned. We will work around football Superbowl and understand that. Will also consider make-up dates if necessary. Todd will make sure that the word gets out to current members of the organization that players need to be there the entire time during tryouts and must be there during the time slot for the age group player desires to participate on. Sue will make sure this gets in the paper. Format: Each age group will have their own time block. Players who are trying out with their age instead of grade and grade instead of age may be moved up and/or down to different tryout. Separating players by team age group gives us more flexibility. Will be multiple (including ‘independent’) evaluators using a standardized evaluation form for each age group tryout. Will aid us in establishing roster size by where the “natural cut-off” occurs. Will also help to demonstrate whether we need to have multiple teams based on number of “qualified” players. However, scores and evaluations will not be shared with anyone other than evaluators, Managers and Coaches (not even parents) and may not be the sole basis for determining actual roster. ***Players who are going to try out with their grade in lieu of their age (“playing up”) must inform the Board ahead of time. Sue makes a motion to accept changes to tryouts. Jim seconded the motion. All were in favor. BUDGET Revenues: $124,705 About $42K is expenses Thus, net is about $82K [which is about 15% over last year due to additional tournament costs and paying Managers] ***There is about $4-5K in reserves and for discretionary use/shortfalls/etc. Expenses: Number of tournaments: 7 & 8U: 6 9U & 10U: 8 (change upward for 9U) 11U: 10 12U: 12 13U & 14U: 12 (change downward for these teams. Paid Managers: Individuals Joe Nedoroscik Greg Dunning Kevin Barry Gerry McDermott Expectations Set number of practices/hours/tournaments/etc. Evaluation from parents (will be expanded to all Managers and persons running clinics) Clinics Pitching once per week Catching once per week Greg Dunning proposal: Unlimited use of hitting facility during Spring; once per week use of hitting facility per team for $2000 for entire Spring. Joe Nedoroscik made a motion to accept the budget. Todd Pfaffenbichler seconded. All were in favor. MANAGER SELECTION A lot of effort, consideration by Committee. Process took longer than expected but a lot of strides were made toward securing a formal process for the future. Even have excellent considerations for future years/seasons from individuals who just personally might not be ready this Spring. Mike believes this Committee did due diligence and will offer the best alternative for the organization and teams. Brian (Committee Chair): Learned a lot through this process. Really explored all alternatives and possibilities. Nailed down choices for presentation. 7U: John Runyon 8U: Greg Dunning 9U: David Marshall 10U: Dave Smith (with Rod Taylor as coach) 11U: Kevin Barry 12U: Joe Nedoroscik 13U: Chuck Cary 14U: Gerry McDermott Brian made a motion that these be our Managers. Kim seconded the presentation of candidates. Jim commented that he thinks we made the best decisions for the organization. When someone approaches you about a coach/the organization/etc., please keep quiet. Mike McDorman gained a whole new perspective on this process. Supports the choices that were made. All were in favor. Joe abstained from voting. Mike Wells asked Joe and the Managers to be sure and put together the “Manager Handbook” so that all our coaches are coaching the same way and the same things. We have some tremendously experienced and successful coaches/former players and we need to take advantage of this by putting together the best each of them knows and has to offer and sharing this among all age groups and teams. ROUNDTABLE Joe – N/A Sue – Could we possibly change our meeting day/night? Think about and consider. Donna – N/A Karen – N/A Todd – N/A Jim – N/A Brad – Lightning policy he wrote is same as LL. Brad thinks we should get one of the “Cadillac” models still under $400 and maybe two of the others ($160 - $200) and a clip-on belt model (about $75). Also recommends a communication plan. Mike Wells asked Board to look over info/comment/come up with questions. Dave – N/A Rick – N/A Keith – N/A Kim – N/A Brian – Proposal: For fall - 9U will form 3 even teams with 3 head coaches. Head coach’s son cannot be on his team. Joe will hold “camps” on Wednesday nights through October. They will play intramural games with each other on Sundays at the Softball Complex. Second part of proposal: of the three teams, Head Coaches pick a “select” team for wooden bat tournament in Pace. Brian is presenting this proposal in the form of a motion. Sue seconded the motion. All were in favor. ADJOURNMENT: Mike McDorman made a motion to adjourn. Sue Bubel seconded. All were in favor. 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