ࡱ> QOR#` 5bjbj .&5FFFF RW:zzzzz9999999$M;h=99zzG::zz99j69zn wMF829':0W:8>*>d9>9 v;TD99W: Traveling Eagles Board Meeting Minutes October 28th, 2007 Niceville Police Station Meeting Room 6:30 PM Subject: Executive Board Meeting Members Present: Mike Wells, Joe Nedoroscik, Don Collins, Karen Meadows, Donna Courtney, Mike McDorman, Clay Elliott, Jim Phillips, Kim Brooks Members Absent: Barry Slotter, John Secord, Jason Connor, Shane Frederic, David Smith, Danny Engle Call to order meeting called to order by Mike Wells at 6:40 PM Discussion of New Business items: Mike Wells presented yard signs with player numbers for potential fundraiser. General consensus in support of this idea. Mike Wells presented proposal from Gary Drouin. Gary is offering use of batting cages for Eagles players for $10 per player/month. Gary is offering this on a per player basis but would prefer to do it by team. There was discussion of whether this should be considered as a Board-funded expenditure. Most agreed this could be a good idea but should be left at the discretion of individual teams/coaches. Previous minutes: Don Collins made a motion to waive the reading of previous minutes. Jim Phillips seconded the motion. None opposed. Reading of previous minutes waived. Reviewed financial report for the organization to date. Current cash balance at $12,279.75. Year-to-date income of $8,114.76. There was a loss for fall ball of $1178.50. Don Collins made a motion to accept the financials as presented and Mike McDorman seconded the motion. None opposed. Presentation of Spring Manager applications by Coachs Selection Committee: 14U: Joe Nedoroscik 13U: Gerry McDermott 12U: Greg Rackley 11U: Donald Head 10U: Mike McDorman 9U: Rod Taylor 8U: David Marshall Assistant Coaches will be a different agenda item at a later date. Registration: Mike Wells presented a sample flier to go out in schools. It has already been approved by School Board and most schools. Fliers have been posted in several local businesses. Dates will be included in Daily News and Bay Beacon calendars Current numbers: 8U (8), 9U (4), 10U (10), 11U (3), 12U (0), 13U (5), 14U (3) Try-outs and Day of Registration will be weekend of Dec. 8th. Make-ups or additional try-outs at the managers discretion will be 15th and 16th. We will look at moving up to right after fall ball next year. Website Discussion. Mike Wells informed the Board that website provides detailed stats that can be made available to Board members. BB Clinic: November 10thyounger ages in the morning and middle school and high school ages in the afternoon. Clinic will be open to the public. Mike Wells presented an additional flier to go out in schools regarding the clinic. Will also be in Daily News and Bay Beacon. Net proceeds will help benefit high school baseball boosters. Website Revenue Generation: Mike Wells put out some feelers at a price of $65 and there was a good bit of community business support from those he approached. Mike Wells also presented the idea of having possible large-scale business sponsors for teams. General consensus of support for methods of increasing revenues as there may be new, additional, expenditures in the future such as the payment of a stipend to Managers at some point Mike Wells approached AAU about potentially fulfilling orders for an online merchandise store. They were wholeheartedly in agreement that they could support. John Secord will need to verify this could be done. Committees: Structure will be completed after tryouts A few now that should be done ahead of time: Uniforms: Shane Frederic Registration: Kim Brooks (will be present morning of tryouts for any walk-ups) Tryouts: Joe Nedoroscik The 2008 Calendar was discussed. Proposed possible dates: December 8 & 9: Tryouts Feb. 16 & 17: 1st Tournament (ASP) Mar. 8 & 9: 2nd Tournament8U 12U (tournament of our own run independently of ASP) Mar. 29 & 30: 2nd Tournament13U ad 14U (independently operated) middle schools Mike Wells reminded that we needed to get high-school volunteers pinned down early. It is set up so that there are checks and balances in place to make this work. Joe Nedoroscik presented what he has completed in terms of standard coachs practice format. There was some general discussion and everyone seemed pleased with progress Joe had made thus far. Budget: Mike Wells suggested that Mike McDorman and Shane Frederic get together at a different time. Mike Wells gave Mike McDorman the YTD financials in hard copy. Round-table discussion: Joe Nedoroscik N/A Karen Meadows N/A Donna Courtney N/A Mike McDorman N/A Don Collins N/A Jim Phillips N/A Kim Brooks N/A No further round-table discussion. Don Collins made a motion to adjourn and Joe Nedoroscik seconded the motion. 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