ࡱ> VXU%` Kbjbj .(̟̟K"@IBBBBBHHHHHHH$.JhLH"""HBBGH""BBH"HDPHB6 aӏD.F>HI0@I+GMrM|HMHe|{HH @I""""   Traveling Eagles Board Meeting Minutes June 20, 2008 Niceville Town Hall Meeting Room 6:30 PM Subject: Executive Board Meeting Members Present: Mike Wells, Brian Cromwell, Donna Courtney, Karen Meadows Spencer, Jim Phillips, Walt Irvine, Kim Brooks, David Marshall, Todd Pfaffenbichler, Brad Schneider, Mike McDorman Members Absent: Danny Engle, Don Collins, Joe Nedoroscik, Jason Connor, Sue Bubel Guests: Donald Head, Keith Brooks, Cliff Troxell, Kriengsak Vogel Call to order meeting called to order by Mike Wells at 6:36 PM Brad Schneider made a motion to waive the reading of the previous minutes. Walt Irvine seconded this motion. All were in favor. Reading of previous minutes waived. Banquet: Saturday August 9th 6:30 at Community Center. We are going to invite current Seniors (10) who were previously Traveling Eagles. 114 players. Combine all numbers and we may need to look for different venue. Special Guests: UWF Coach, Dax Norris, New OWC Coach Jim n Nicks donating food again. [Update: Due to the size of the Organization we will be having the Banquet at the Community Life Center at the First United Methodist Church. Invitations will begin to go out tomorrow. Time will be 5PM on the Saturday August 9th.] Clinic the day of banquet: Proposal to change format of clinic. There will be a nominal charge this year so that we can pay the instructors and cover some of banquet costs. Clinic will be open to anyone that wants to attend but the fee will be higher for those people than for Traveling Eagles players. Academic Award: Proposal to change the requirement to 3.5 in lieu of Straight A(s) similar to NCAA. Mike McDorman make a motion to change the criteria for the Academic Award to 3.5. Walt Irvine seconded the motion. All were in favor. Special Teams: 8U Request to enroll a Special Team in a few tournaments under Traveling Eagle umbrella. Parents of players will cover cost of tournaments. Mike Wells believe as long as you protect the integrityand fulfill the scheduled obligationsof the Spring program, we should remain open to the idea of special teams. Already provided for somewhat in the bylaws. This keeps potential Niceville players in Niceville and also allows us to review out-of-area players. This will be a tournament by tournament basis. All were generally in favor as long as the Spring Teams official season was met and over and the term Select is not used. But we need to address in the bylaws. Brad Schneider made the motion to allow the Special 8U Tournament Team to play. Jim Phillips seconded the motion. All were in favor. Jim also amended the motion to add that a special Executive Board Committee be formed to address this issue and others in the bylaws. This committee will consist of Jim, Brad S, Gerry and Brian C. Discussion of Managers: Fall: Jim Phillips and Gerry McDermott have committed for fall Spring: Need to put out the word that we are accepting applications for Spring Managers. Discussion took place of whether or not we should pay a stipend to Managers who do not currently have a child on the team. Especially with gas prices, general consensus was that this would be a good idea. Everyone was also OK with putting this out with the call for applications. Mike Wells asked Kim Brooks to get all information in the Daily News and Bay Beacon calendars and to email all members. We would like to be able to announce Managers at the banquet thus we would like all applications in by July 14th. All interested individuals should email Mike Wells through the website. Committee will review applications and make arrangements for any subsequent interviews (if needed) and background checks. Fall Ball: There will be no tryouts for fall ball. Right now, we are going to schedule 8U, 10U, 12U and 14U teams. If there are enough numbers to break those out, we will consider it. Fee for fall ball will be $90 for in-area and $200 for out-of-area. Each team will participate in 3 tournaments, 1 of which will likely be a host tournament. Practices will be on Sunday and Wednesday and we are more than open for players participating in other sports to come and just participate on Sundays. The season will begin August 13th and Kim Brooks will get with John Secord to get fall registration open online. Mike Wells asked Kim Brooks to contact the Daily News and Bay Beacon about getting this information in the calendar. Roundtable: Kim N/A Donna N/A Karen N/A Jim N/A Walt Trying to get in touch with Kevin to finalize info about clinics. Wants to get with Mike Wells on equipment. David N/A Todd N/A Brad N/A Mike McDorman We have about $30K in account but still a lot of expenditures to account for and we also need to purchase equipment and pay all fees for fall ball. Brian N/A Mike McDorman made a motion to adjourn the meeting. Brian Cromwell seconded the motion. 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