ࡱ> lnk%` %bjbj"x"x .:@@$ ,Kd\BBBBBccccccc$ehhccBBGdttt:BBctctt^ cB6 B܌^taLcd0KdaJ i"< i c i c-rt\cc^Kd$  Traveling Eagles Board Meeting Minutes July 20th, 2008 Niceville Town Hall Meeting Room 6:30 PM Subject: General Board Meeting Members Present: Mike Wells, Don Collins, Sue Bubel, Joe Nedoroscik, Brian Cromwell, Kim Brooks, Brad Schneider, Walt Irvine, Jim Phillips, Donna Courtney, Mike McDorman Members Absent: Danny Engle, Jason Connor, Todd Pfaffenbichler, Karen Meadows-Spencer Guests: Donald Head, Keith Brooks, Kriengsak Vogel Call to order meeting called to order by Mike Wells at 6:32 PM Don Collins made a motion to waive the reading of the previous minutes. Joe Nedoroscik seconded this motion. All were in favor. Reading of previous minutes waived. Banquet: Saturday August 9th 5-8 PM at the Family Life Center at the Methodist Church. Food is all set from Jim n Nicks. Opus One will perform National Anthem. Sue Bubel will organize. Mike Wells has invited Artie Goodman from the New FISH Radio and Jared from the Daily News. Sue Bubel will invite the Bay Beacon. Clinic the day of banquet: Have a lot of great instructors lined up and a good number registered so far. Fall Ball: at 61 right now as opposed to 63 total last year. So far, these numbers seem very strong. Managers: Spring: September 2nd will be the application deadline for Spring Managers. So far, there are 22 applications for next spring. We will not be able to announce managers at the banquet due to the overwhelming response from interested parties. We just want to make sure that we make the right decision. Fall: Managers/Coaches lined up: 14U Gerry McDermott 13U Chuck Cary 11 & 12 Kevin Berry with Donald Head and Mike McDorman 10U Waiting on a confirmation from person contacted 9U David Marshall and potentially another team 8U Open 7U Ben Porter Financials: (estimations) End of June: $28,000 Banquet: -$5000 Outstanding: -$4000 Outstanding Tournament Fees: -$2000 14U: -$5500 Balance: $11,000 Accountant: -$1500 Scholarship: -$1000 Balance: $8500 Advance Purchase of Equipment for Spring: $-4000 Balance: $4500 It has been a very successful year financially. We had a large turnout of players, strong host tournaments and the golf tournament generated the most revenue of any we have put on in our history. Joe Nedoroscik made a motion to accept the financials as presented and Brad Schneider seconded the motion. All were in favor. Checklists: Mike Wells emailed out the checklists of different areas to cover everything that needs to be accomplished such as: Game & Tournament Summary Checklist Disciplinary Checklist Camps & Clinics Checklist Board Members Checklist Advisor to Organization Checklist Community Relations Checklist Manager Selection Checklist Spring Tryouts Checklist Annual Parent Meeting Checklist Uniforms Checklist Financial Matters Checklist Travel Tournaments Checklist Website Checklist Team Insurance Checklist Post Office Checklist Equipment Checklist Annual Team Registrations Checklist Pictures Checklists Fall ball Checklist Baseball Camp on Banquet Day Annual Banquet Additional Teams During Fall Ball: There will likely be enough qualified players to have more than one team in some age groups in fall ball. There will be a qualification process. But this is likely going to become more and more common and we do need a formal plan that is not just based on interest. What message do we want to send out about this? Don: Need to make sure there is a minimum roster of qualified players. Jim: In Spring, we need to build up the by-laws to be able to move players aroundbut when do we call them up? We need to be sure the by-laws addresses this matter. The By-laws Committee should meet and make a proposal. Additional Teams After Spring Season is Over. When is Spring Season technically over? Don: Weve always used July 31st. Jim: Maybe we need to say at the end of the season (last game) of the age group in question. Just need to make sure they dont rush the end of their season. We need to emphasize that we are a Community-focused travel team and need to look at whatever we need to do as an organization to minimize building non-Niceville teams after regular season has ended. Jim: Again, this should be addressed in our bylaws. Additional Teams in Spring: Again, there may likely be enough qualified players for more than one team in Spring. We need to look at what we want to do in this aspect but everyone agreed that this is a good problem to have. Mike Wells: We may need to look at branding ourselves as NAYB and have different non-color names for our different teamsusing MLB as an example. Mike Wells: We are going to need to have Spring tryouts sometime in November to settle out the multiple team issue. Who would like to look at bylaws and see what needs to be changed? Jim Phillips volunteered to do so and Walt Irvine will assist him. When they are done, the Board will review their proposed changes. Mike Wells: Here are the different areas that probably need to be addressed regarding this issue: Bylaws (already covered above) Re-address issue of team names (mascots, colors, etc.) Messaging (how will we present the different teams and concepts to parents) Parameters (roster size, tryouts, etc.) Consensus among Board was to keep the entire process as simple as possible and try and put yourself in the minds of the kids. Donations: What if people want to make a donation to the organization in the name of a specific person as in a Memorial? We can look at having a page on our website NAYB Eternal. Proposal for contribution to 11-year-old All-Star trip to State. They are trying to gather donations for their trip. Mike Wells proposed that we donate $1000 in support of their effort. Don Collins made a motion to accept this proposal. Sue Bubel seconded this motion. All were in favor. Roundtable: Don N/A Sue Expressed thanks to Board for donation to 14U World Series trip. The boys had a great time and it was a neat bonding experience. Joe Seconded Sues thanks for the World Series donation. It was a super experience. Brian N/A Donna N/A Keith N/A Kim N/A Brad N/A Walt N/A Jim N/A Mike Wells Wanted to again express how he has thoroughly enjoyed his time as President. Feels very fortunate to have followed Joe & Don. Joe is the type that always goes above and beyond what is expected and set up that expectation for the organization. Don added the business aspect. Over the past few years, we have really looked toward community growth and building the organization. Now, he feels it is time for a fresh set of eyes and new ideas. As such, he had previously put forth the idea that beginning with fall ball, he and a new President-elect would work together to make the transition to new leadership. Mike Wells has presented Brian Cromwell as our new President-elect. Therefore, Mike asks that we accept Brian as our new President for the 2009-2010 Season. Jim made a motion to support this nomination and Brad Schneider seconded the motion. All were in favor. Brian Thanked the Board for their support. Added that his son will be here for some time and they both love baseball. Brian views this as a great organization with great goals. It has a great reputation and super recognition within the community. Thinks we will be surprised to see how many kids will be in organization in the years to come. Hes very excited about the future. Don Collins made a motion to adjourn the meeting. Sue Bubel seconded the motion. All in favor. 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