ࡱ> RTQ%` bjbjٕ .(  A \A^A^A^A^A^A^A$Bh;EARRRA GAR"  \AR\A=@ x5Vq t.?8\AA0A @5F.5Fp@5F@d0AAARRRRdB DB  Traveling Eagles Board Meeting Minutes January 26, 2008 Niceville Town Hall Meeting Room 6:30 PM Subject: Executive Board Meeting Members Present: Don Collins, Jim Phillips, Joe Nedoroscik, John Secord, Jason Connor, Mike McDorman, Dave Smith, Todd Pfaffenbichler, Brian Cromwell, Karen Meadows Spencer, Donna Courtney, Kim Brooks Members Absent: Danny Engle Guests: Donald Head, David Marshall, Rod Taylor, Susan Bubel, Walt Irvine, Gerry McDermott, Brad Schneider Call to order meeting called to order by Mike Wells at 6:40 PM Previous minutes: Don Collins made a motion to waive the reading of previous minutes. Joe Nedoroscik seconded the motion. None opposed. Reading of previous minutes waived. Kim Brooks presented the status of uniform orders. Progress moving along nicely and we should have the bulk of the uniform orders but specifically, the uniform items by Feb. 15th. Financials: $8600 carryover; $76,000 income in 2007 and estimated profit about $5000. Don made a motion to accept the financials as presented. Joe Nedoroscik seconded the motion. All were in favor. Tournaments: Mike Wells asked the Managers for input as to their preferred tournament schedule. Joe passed out a list of possible tournaments. Mike Wells indicated that he would like to make sure no teams played a tournament on the weekend of the golf tournament. Jim Phillips suggested that determining which tournaments we attend as an organization be the first priority. Mike McDorman volunteered/nominated himself to head the Tournament Committee Chair. Don Collins seconded this motion. The potential organization-wide tournaments proposed were: May 3rd and 4th: Marianna May 17th and 18th: Milton May 24th and 25th: Panama City June 7th and 8th: Panama City June 14th and 15th: Pace The numbers for our first host tournament are looking very good. Estimated attendance expected to be 45-50 teams. Our second host tournament is set for March 29th and 30th. We may utilize Twin Oaks for the 8 & 9 year old group as well as the 14s. The 10U, 11U, 12U and 13U will likely be held at the complex. Mike Wells got a call from Naomi Woods of the Niceville Track Team offering for the team to work our tournament as a fundraiser for them. Mike asked for Board opinion and the consensus was that Mike should open up discussion with Ms. Woods and see what kind of payment she would consider. Kim Brooks suggested Joe check with the Niceville baseball organization as well and see if they might be interested in a similar arrangement. Joe agreed. Field Usage: We have been asked to begin paying the City of Niceville $10.00/hr for light usage at the Complex. Each Manager needs to provide documentation for hours of light usage beginning in January. Mike Wells estimates this will be a seasonal cost of approx. $1500. Golf Tournament Update: Donna has held meeting with the Golf Reps from each age group. 14U players should be prepared to be caddies and this is a service we provide and NOT a fundraiser. Aside from the fundraising, there is no additional involvement asked of any team other than 12U. Website Sponsors: Mike Wells asked for one last push before the host tournament. Get the checks to Mike and email him the image. New Board Positions: Brian Cromwell indicated an interest in assuming the Vice President role. Don Collins made a motion to accept Brian as the new Vice President of Baseball Operations replacing Clay Elliott. Jim Phillips seconded the motion. None opposed. Sue Bubel and Walt Irvine have volunteered for the open General Board positions. Jim Phillips made a motion to bring Sue and Walt onto the General Board. Mike McDorman seconded the motion. All were in favor. That leaves one General Board position open. Committees: Mike asked the Board to look at the list of committees and shoot him an email with 2 or 3 options as to which committee(s) each member would like to Chair. He would like for the Board Members to each take a leadership spot/Chair for the committees. Bylaws: Mike Wells indicated that he and Joe and Don need to get together and examine the bylaws for changes, updates and modifications needed and report back to the Board. Mike Wells proposed that we begin to develop a Succession Plan. For each Committee, each event, each major task, we need to create detailed instruction of the plans, actions, etc. we take to make that element of the organization work and function properly. On that note, Mike Wells also indicated that he believed it was getting to be time to bring new people, new ideas and new blood into the administration of the organization. As such, he presented to the Board that by the banquet, he would like to resign his post as President and spend the 2008 Fall and 2009 Spring seasons working in tandem with his successor to help make the transition as smooth as possible. The Board in general expressed their gratitude to Mike for his service and the role he has played in the success and growth of the organization. Round Table: No comments Don Collins made a motion to adjourn the meeting. Jim Phillips seconded the motion. All were in favor. Meeting adjourned at 7:57. 45Eku 8 9 F t v ) ؼ~zzhFchhS&hS&H*hm-hAFhchc5 hc5hkhS&hch7xf5hch7xf h7xf5 hS&5-h7xf56CJ OJQJaJ fHq 3h7xf56CJ OJQJaJ h7xfOJQJh7xfOJQJfHq 3,5F 9 z ) 1Oh^gdFc & Fgdm- ^`gdFc & Fgd & F$a$gdcgdk$a$ !#79?AVX_ah   xy'7h7xfhPh9h(h(H*h(hFchm-hm-hm-H*"dy4$'/+gdP & Fgd9 & Fgd9^gdFc,1h/ =!"#$% H@H Normal ^CJ_HaJmH sH tH l@l Heading 1$$<@&^a$!56CJ KH OJQJ\^JaJ V@V Heading 2$<@&^5\]^JaJl@"l Heading 3  & FE@&^`ECJ]^J_HaJmH sH tH DAD Default Paragraph FontViV  Table Normal :V 44 la (k(No List 8O!28 Invitees 15>O!> Type of Meeting52L@2 Date$^a$0O0 Time^@O2@ Invitees+ `^+ ``FO!RF Meeting Facilitator5>:@b> List Number 2  & F >1@r> List Number^(5F9z)1Ohd y  4 $'/+0000000000 09 09 09 0909 09 09 09 09 09090909 09 09 09 09 0 9 0 9 09 0 9 0 9 0 9 0 905F9z)Oh0000000000 09 09 090 0 0 00078/X2$opFqS>$2$*urn:schemas-microsoft-com:office:smarttags PersonName \s`n 33 c |)}~<](,JПƖ2v^$Clmްm ް`]f"־?@BCDEFGHJKLMNOPSRoot Entry FpHVqUData 1TableFWordDocument.(SummaryInformation(ADocumentSummaryInformation8ICompObjq  FMicrosoft Office Word Document MSWordDocWord.Document.89q