ࡱ> qsp%` $bjbj"x"x 4<@@FFFF,r,k\jjjjjjj$plhnjjGjLLL:jLjLL-ei J~F.hNjj0kkhLoBoioiLA6Lw,jj6kd BB Traveling Eagles Board Meeting Minutes August 24, 2008 Niceville Town Hall Meeting Room 6:30 PM Subject: General Board Meeting Members Present: Mike Wells, Joe Nedoroscik, Sue Bubel, Mike McDorman, Jason Connor, Todd Pfaffenbichler, Karen Meadows-Spencer, Kim Brooks, Jim Phillips, Brad Schneider, Walt Irvine, Brian Cromwell, Donna Courtney Members Absent: Danny Engle, Don Collins Guests: Keith Brooks, Steve Herrera, Darren Rich (9U) and Renee Walker (11) Call to order meeting called to order by Mike Wells at 6:33 PM PREVIOUS MINUTES: Sue Bubel made a motion to waive the reading of the previous minutes. Joe Nedoroscik seconded this motion. All were in favor. Reading of previous minutes waived. NEW BUSINESS: Mike Wells presented Sue Bubel as his recommendation for the Vice-Presidency vacancy. Mike McDorman made a motion to accept Sues appointment as Vice-President and Todd Pfaffenbichler seconded the motion. All were in favor. RECAP OF BANQUET AND CAMP: This was our largest banquet ever. We had 350 in attendance including our special guests. There was also a nice article in the Bay Beacon. Thanks go out to Sue Bubel for facilitating that. The camp was also very large. 83 players participated. Trophies for the banquet cost $3,800 68 players earned the Academic Achievement Award; this over of the total players in the organization Future suggestions: use recessed lighting; give speaker a specific topic we would like him to speak on; start with older groups on awards Board would like to send out special thanks to Dennis Rasmussen for participating in the clinic and serving as keynote speaker despite not feeling well. FALL BALL: 9s are split because of such high numbers 12s also split because of high numbers 11s may look to split as well for same reason and this may necessitate finding another additional manager (expected 15 players in the 11/12 age group and ended up with 40) 130 players in fall ball this year which is double for last year Suggestions: Mike McDorman suggested that we may need to look at limiting numbers somewhat next fall if it appears this trend will continue Jim Phillips: We may need to start planning for multiple teams during Spring as well Mike McDorman: But we need to have a natural cut-off by talent level; also need to consider coaching pool and facilities issues Todd: Field space is already a big issue with the multiple teams in fall Mike Wells: We need to look to be creative and flexible to see if there is talent and way (resources such as fields and coaches) to accommodate the potential for multiple teams Jim: We need to continue to push for improved infrastructure such as bullpens and batting cages wherever there is available real estate TRAINING AND ORGANIZATIONAL RESOURCES: Greg Dunning has offered same deal Gary Drouin had with the $10 per player team batting cage sessions Scott Hemmond is going to be dedicating times to work with catchers Chuck Cary and Kevin Barry will be providing pitchers clinics Organization provides these clinics so that there is no cost for the player Kevin Barry will also be starting group training (groups of 10) on nutrition, conditioning, working out, etc. Chuck Cary will also be starting to offer pitching lessons soon. SPRING REGISTRATION AND TRY-OUTS: Format No tryout fee Registration closed after October 31st. Late registration fee is $75 and is non-refundable Proposed Fees/Obligations: Currently at $125 and $300 for out of area (*to be reviewed) Still have city usage fee of $10 and $20 outside of city; must be a separate check Fundraising: Considering 100-inning marathon (should raise approx. $125 per member) Web Sponsors: Proposed: all players must get two (2) Golf Tournament: 2 door prizes and 1 hole sponsor May be called upon to work host tournaments ***We can consider scholarships in Spring for fees and uniforms if necessary (not for fund-raising) Discussion of Proposed Fees and Obligations: Jim: Not in favor of 100-inning game because we would be competing with high school for same audience in terms of fundraiser Steve: Would rather pay everything up-front than a little here and there General consensus was not in favor of additional fund-raiser. But Mike Wells indicated that we have never had the concern as an organization with not having enough money to pay our expenses and we will not go into 2009 haphazardly. We have taken on the added expense of paying some managers, tournament fees are going up and we might have additional teams to pay for Therefore, we need to make sure we are prepared. Brian: We need a budget of all proposed expenses so that we can see what we are really looking at. Sue: That way we can work backwards and see what we really need per player. Mike Wells: Has done some prelim calculations based on potentially paying 5 non-parental managers. Which is where he came up with the need for the additional fundraiser with the $125 estimated pull per player. Mike Wells: New fee structure based on discussion: $175 in-area $350 out-of-area 3 web sponsors or an additional $225; a player can also get additional web sponsors to cancel out registration fees No change to golf responsibilities No change to host tournament responsibilities Members required to remit any difference between web sponsors obtained and applicable registration fees by February 28, 2009. Sue made a motion to accept these changes to the proposed fees and obligations. Brad Schneider seconded the motion. All were in favor. ADDITIONAL TEAMS IN A SEASON: Need to make sure this is provided for in the bylaws and outlined clearly. Jim is working on this. Roster size of original team should be 12-15 and Board approves anything outside of those parameters. No changes to this rule. MANAGERS FOR SPRING: Through next Tuesday they will still be conducting interviews. Then the Managers Selection Committee will meet and discuss again. 23 applicants including coaching applicants as of last count. We do want to be able to announce Managers at least going into tryouts. Considering Independent Evaluators for tryouts Will talk about expanding times, format, etc. at next meeting JULY FINANCIALS: Overview Balance: $17,000 on balance sheet $6600 for fall expenses $2500 for uniforms $2000 in unpresented expenses $2000 for equipment $4000 remaining Joe made a motion to accept the financials. Walt seconded the motion. All in favor. GEAR ONLINE: Kim will make up a couple of logos Kim and Karen will work on. We get 15% of the profits back to the organization Mike McDorman in favor of offering all supplemental items this way and Joe seconded the motion. All were in favor. SEVERE WEATHER DISCUSSION: Mike asked Brad Schneider to be in charge of creating a Severe Weather Policy since he had this experience from Little League Todd, Brad and Steve will work on this ROUNDTABLE: Sue N/A Joe N/A Brian N/A Donna N/A Daren N/A Steve N/A Keith N/A Kim N/A Brad N/A Walt Equipment is coming in Jim NHS Tournament in November but he doesnt know the date. Will ask Don. Renee N/A Mike Wells Is going to get with Jim Bowman on using the complex in November for tryouts. Reminder that we chose this time because of better weather and to avoid the holidays. Brian N/A ADJOURNMENT: Sue Bubel made a motion to adjourn the meeting and Mike McDorman seconded the motion. All in favor. 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