ࡱ> QSP%` bjbjٕ .*  >     eeeQ>S>S>S>S>S>S>$?h0Bw>aew>  G>"  Q>Q>:=  TŸB (<8Q>>0><*C+*Cp=*C=|erw\eeew>w>eee> d  Traveling Eagles Board Meeting Minutes April 20, 2008 Niceville Town Hall Meeting Room 6:30 PM Subject: Executive Board Meeting Members Present: Jim Phillips, Joe Nedoroscik, Don Collins, Gerry McDermott, Jason Connor, Rod Taylor, Todd Pfaffenbichler, David Marshall, Brian Cromwell, Walt Irvine, Donna Courtney, Kim Brooks, Mike Wells, Brad Schneider Members Absent: Danny Engle, Mike McDorman, Dave Smith, Karen Meadows Spencer, Sue Bubel Call to order meeting called to order by Mike Wells at 6:32 PM Previous minutes: Kim Brooks read the previous minutes. Don Collins made a motion to accept the previous minutes as presented and Jim Phillips seconded the motion. All in favor. Dave Smith has submitted his resignation to the Board. He will continue to help out as needed but with his current position with the City, does not feel he can adequately commit to a full-time role with the Board at this time. Host Tournament: Mike Wells gave a report on the second host tournament. Expressed thanks to all who worked and participated throughout the weekend. All in all, tournament was a success even though it came in at roughly $2000 less in terms of profit than Februarys host tournament. Profits from that first tournament were $6173.04. Preliminary numbers for the March tournament has profit estimated at $4236.50. Loss primarily due to concession revenue lower at the most recent tournament and the fact that we did donate an extra $1000 to the various organizations that covered gate and concession shifts. Concession losses thought to be due partly to the greater number of teamsresulting in less back to back games. We had budgeted $11,500 for the two tournaments and we should come in roughly near $10,500. Again, that budget did not account for the $3000 donation we paid out to the organizations that covered shifts and also had us doing the second tournament on our own without ASP. Therefore, overall, the results in terms of projections are very positive. Golf Tournament: Also a great success. We had 36 paid teams and San Destin gave us a $1000 discount on the golf fees. That was much appreciated. Mike Wells also expressed his thanks to Donna Courtney and the 12U team for a wonderful job organizing and orchestrating the event. Net profit still being calculated but it appears to be somewhere near $22K. Highest previous profit was $21K. March Financials not currently available as Treasurer not present at meeting. Financials will be updated at next Board Meeting. Committees: Banquet: Tentative date will be August 9th. Uniforms: Kim Brooks reported that it appears that we cleared a lot of our excess inventory and that we made a profit of around $5500 from sale of this overstock. Fundraising: 14U team will be going to Texas for their World Series. Will be holding a Denim and Diamonds fundraiserat the mallas their sole fundraiser. Event will be June 1st from 7 11. Will have a band, food, cash bar, etc. Tickets $75.00 for couples. Trying to get 225 people to pay for the trip. Amount needing to be raised is approx. $20-$25K. More details to follow from Sue Bubel. New Business: Gerry McDermott, coach for the 13U, lost a player and would like permission to add a new player. Per the by-laws, he must bring this request to the Board for approval. Player is local. Don Collins made a motion to allow Gerry to bring in the new player and Joe Nedoroscik seconded the motion. All were in favor. Mike Wells presented the idea for consideration of having multiple age groups responsible for major events. One age group would have the majority of oversight/organizational responsibility and it would be a learning/cooperative experience for the other age group. That way, when it was their turn to take charge of the event, they would have practical experience. He would like the Board to ponder this for the future. ***From a preliminary perspective, this generated a lot of good feedback. Roundtable: Todd N/A Jim Reminded everyone that the first District game was Tuesday at Crestview. Also wanted people to start thinking about who can provide photos and/or help with videos and slideshows for the banquet. Joe N/A; except please offer assistance and/or attend fundraiser if possible. Kim N/A Brad N/A Walt Is going to begin working on scheduled coachs and players clinics so that there is more advance notice. Brian N/A Donna N/A David Marshall Wanted clarification on whether or not out-of-area players are required to pay out-of-area fee again in fall ball if they played in Spring? Answer was yeseach season the out-of-area fee is due. If this presents a financial hardship for a players family, the Board is willing to entertain scholarship requests. Don N/A Gerry N/A Jason N/A Rod N/A Mike Wells We need to be thinking and re-visit the idea of paying Managers in the future. Looks like we will have excess money this yeareven aside from that used for advance equipment purchasesand would like to propose that we provide something to Joe and Gerry as coaches who do not have a child playing. Does not have a specific amount in mind yet but will bring back a recommendation to the Board after financials are more firm. Just wanted to broach the idea now so members could be thinking on it. Also, Mike believes it is in our best interest to put together a Committee now to begin identifying those individuals appropriate for being a Manager next season for the specific age groups. Proposed himself, Brian Cromwell, Don Collins and Joe Nedoroscik as members of that Committee. Would like to announce at the fall banquet if possible. Don Collins made a motion to adjourn the meeting. Jim Phillips seconded the motion. Meeting adjourned at 8:10. 45Cis   - [ ] s    -.3HDlnq|$ؼzhLhLH*hFchLhhkh8hE/hS&h*hch7xf5hch7xf hS&5 h7xf5 h*5-h7xf56CJ OJQJaJ fHq 3h7xf56CJ OJQJaJ h7xfOJQJh7xfOJQJfHq 305D a  .8Dr & FgdL & Fgd8 & Fgd8 & Fgd & F$a$gdcgdk$a$$5epv2  #*-.h7xfh  hNJD6hNJDhNJD6h8hNJDhNJDH*hNJDhL& + $. & Fgd8 & Fgd8 & FgdL,1h/ =!"#$% H@H Normal ^CJ_HaJmH sH tH l@l Heading 1$$<@&^a$!56CJ KH OJQJ\^JaJ V@V Heading 2$<@&^5\]^JaJl@"l Heading 3  & FE@&^`ECJ]^J_HaJmH sH tH DAD Default Paragraph FontViV  Table Normal :V 44 la (k(No List 8O!28 Invitees 15>O!> Type of Meeting52L@2 Date$^a$0O0 Time^@O2@ Invitees+ `^+ ``FO!RF Meeting Facilitator5>:@b> List Number 2  & F >1@r> List Number^*5D a. 8 D r   + $.000000000 0  0  0  0  0  0  08  08  08  0  0  0  0  0  0  0  0  0  0  0  0  0  0   0   0   0   0   0 5D a000000000 0900$78/X2$opFqS>$2$ > .3  OC C 27 9*urn:schemas-microsoft-com:office:smarttagsState9*urn:schemas-microsoft-com:office:smarttagsplace> *urn:schemas-microsoft-com:office:smarttags PersonName L)  Sa.>JP335_ 8 D v +.|)}~<](,JПƖ2v^$Clmްm ް`]f"־?ABCDEFGIJKLMNORRoot Entry FbΟBTData 1TableCWordDocument.*SummaryInformation(@DocumentSummaryInformation8HCompObjq  FMicrosoft Office Word Document MSWordDocWord.Document.89q