{\rtf1\ansi\ansicpg1252\deff0\uc1{\fonttbl{\f0\fcharset0 Times New Roman;}}{\colortbl ;}{\stylesheet{\s0\aspalpha\aspnum\nooverflow\f0\lang1033\fs24\kerning28 Normal; }}\paperw12240\paperh15840\margt1440\margl1440\margr1800\margb1440\headery720\footery720 \deftab720\pgnstart1\viewkind1\viewscale100\fet0{\*\docvar{ColorSet}{-1}}{\*\docvar {ColorPos}{-1}}{\*\docvar{StyleSet}{-1}}{\*\docvar{StylePos}{-1}}\pard\plain\pard\aspalpha\aspnum\nooverflow\qc\sl-280\slmult0{\f0\lang1033\fs24\kerning28 {\header\pard\aspalpha\aspnum\nooverflow\tqc\tx4500\tqr\tx9000\fs24\par}{\footer \pard\aspalpha\aspnum\nooverflow\tqc\tx4500\tqr\tx9000\fs24\par}Portsmouth Youth Football Association\par} \pard\aspalpha\aspnum\nooverflow\qc\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Annual Board of Directors Meeting\par} \pard\aspalpha\aspnum\nooverflow\qc\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Portsmouth Public Library\par} \pard\aspalpha\aspnum\nooverflow\qc\sl-280\slmult0{\f0\lang1033\fs24\kerning28 February 6, 2008\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Present : Mr. Boyd Morrison (President), Mrs. Mary Beth Taylor (Secretary), Ms. Beth Staulcup (Vice President), Mr. Aidan Moore, Mr. Dick Holt, Dr. Robert Eberhart, Mrs. Julie Samonas, Mr. Ken Linchey, and Mr. Tom Lent\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Absent : Ms. Kelli Doll (Treasurer), Mrs. Wendy Formichelli, and Mr. Tim Sanborn\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Others in Attendance: Parents and Coaches\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 The annual meeting was officially called to order at 6:46 p.m. by Mr. Boyd Morrison ( President). \par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Due to family illness, treasurer Kelli Doll was unable to attend the meeting. Mr. Boyd Morrison presented the Treasurer\u8217\'92s Report. The 2007 Inflows/Outflows, current account balances and 2008 budgets were disbursed to all attendees. The income statement figures totaled $44,062.34 and outflows were $49,753.92 with a net loss of ($5,691.00). Bank account balances show $8,280.99 in savings and $9,962.98 in checking for a total of $18,143.97 before a liability of $100.00 for an unreturned uniform for an overall total of $18,043.97. The 2008 budget shows total revenue expected to be around $37,070.00 with expenses approximately the same. After a short analysis of the expenses, it was determined that PYF will not need to spend the $14,000 budgeted for uniforms as most of them were purchased in 2007. Mr. Boyd Morrison requested that an Audit Committee be formed for 2008. PYF does cover the cost of $20.00 fee (per player) that the Portsmouth Recreation Department charges for non-resident players. The amount for 2007 paid to Asst. Recreation Director Barry Foley was $1,040.00. A motion was made by Mike MacDonald and seconded by Ms. Beth Staulcup to accept the 2007 end of year financial statements. The motion was unanimously approved.\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 The president\u8217\'92s report contained an overview of the program focusing on the need for better promotion and media attention for the PYF program in 2008. All uniforms have been accounted for and put away for the season. Purchasing new Youth Tackle game jerseys (providing each YT player with game & practice jerseys) for next year is a possibility. PYF storage spaces in the Connie Bean Center need improved shelving/container system and overall organization.\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Returning PYF Head Coaches for 2008 will be Junior Clipper head coach Mike MacDonald and Little Clipper head coach Keith McFarland. 2008 Youth Tackle coordinator will again be Aidan Moore. 2007 Youth Flag coordinators Mr. Jos\u233\'e9 Roy and Mr. Andy Ellicott will hopefully repeat their role this year. Mr. Boyd Morrison stated that the coaching staff was excellent throughout the year and that there was less player attrition than in previous years.\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Mrs. Kim Murphy was present to discuss concerns in regards to the desire of the board to separate the cheerleading program from the football program. The board\u8217 \'92s view is that the programs have a different focus. The cheerleading program is focused on competition and the priority is not on attending games to support the players as was customary in the past. This year the cheerleading program lacked significant parental support and had problems with maintaining its coaching staff . The board supports this separation and will offer administrative and financial support to an independent cheerleading program. A motion was made by Dr. Robert Eberhart and seconded by Mr. Wade Graham that Mrs. Murphy come to the next board meeting with a proposal to separate the cheerleading program from the Portsmouth Youth Football program. The motion passed with one dissenting vote.\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Current Bylaws limit the PYF board to thirteen members. Due to an interest in expanding the board to include additional interested members, a motion was made by Ms. Beth Staulcup and seconded by Mr. Ken Linchey to expand the board to fifteen members . The motion passed unanimously. Current board members in the first year of their terms are: Ken Linchey, Aidan Moore, Julie Samonas, A motion was made by Mr. Russell Russo and seconded by Mr. Keith McFarland that all current board members present whose terms had expired and wished to return stay on the board; they are: Dick Holt, Boyd Morrison, Beth Staulcup, Mary Beth Taylor. The motion passed unanimously . \par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 New candidates/nominees for a two-year term to the board of directors are:\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Mr . John Iafolla (nominated by Mr. Russell Russo/seconded by Mr. Keith McFarland); \par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Mr . Russell Russo (nominated by Mr. John Iafolla/seconded by Mr. Keith McFarland); \par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Mrs . Felicia Smith (nominated by Mr. Aidan Moore/seconded by Mr. Kyle Griffin);\par } \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Mrs . Nancy Maguire (nominated by Mr. Rick Finucan/seconded by Mr. Kevin Linchey);\par } \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Mrs . Paula Glynn (nominated by Ms. Beth Staulcup/seconded by Mr. Keith McFarland). Discussion of Mrs. Kathleen Graham as Treasurer (since Mrs. Graham was not present , it was motioned by by Mr. Wade Graham and seconded by Mr. John Tavares that a place be held for the treasurer position to be appointed at the next board meeting ; motion approved).\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Boyd Morrison read emails from end of term board members Tim Sanborn and Wendy Formichelli expressing their interest in returning to serve on the board of directors. Current elected board members are 12 (twelve), with the three remaining board positions available to be appointed at the next full meeting of the board. Outgoing board members are Ms. Kelli Doll, Dr. Robert Eberhart and Mr. Tom Lent. The board expressed appreciation for Kelli\u8217\'92s professional work throughout her term as treasurer . Applause followed for Dr. Robert Eberhart and Mr. Tom Lent for all their contributions to the program.\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 A motion was made by Mr. Mike MacDonald and seconded by Mr. Kevin Linchey to close and accept all nominations. The motion passed unanimously.\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Mr. Mike MacDonald spoke regarding the on-line registration program that will be up and running in time for late spring registration. The banking information needs to be entered into the system. On-line ordering of apparel will also be available . Mrs. Felicia Smith offered to help with managing the PYF website. Cost to maintain the website is $200.00 annually. All previous players who submitted birth certificates will not need to turn them in for next season (PYF keeps them with registration forms). The scholarship program is based on the reduced lunch program used by public schools and is available to anyone who qualifies for financial aid; this form must be filled out and submitted to the president to receive a scholarship. \par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0\sb240{\f0\lang1033\fs24\kerning28 Football helmet recertification was done in 2007 (Stadium Systems/Canaan, CT) and 98% of PYF helmets are certified until 2009. \par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 The PYFA Bylaws \u8220\'93Statement of Purpose\u8221\'94 was submitted with revised language to support the goal of achieving 501(c)3 tax-exempt status. A motion was made by Dr. Robert Eberhart and seconded by Ms. Beth Staulcup to approve the new statement of purpose. The motion passed unanimously.\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Tagging /Fundraising was discussed. There has not been an increase to the $90 Junior/Little Clipper football registration fee in three years. A motion was made by Dr. Robert Eberhart and seconded by Mr. Dick Holt to increase the registration fee to as much as $150.00 with the board being able to adjust that fee if necessary and decrease the tagging session per player from two sessions to one. The motion passed unanimously . Boyd Morrison will research registration fees from member teams of the Seacoast Junior Football League.\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0\sb240{\f0\lang1033\fs24\kerning28 PYF contributed $5,000.00 in 2007 to PHS for improvements to the football field. Mr. Ken Linchey discussed the needs of the PHS athletic complex with the audience . The school department has an allowance of $48,000 for 2008 with $10,000-$15, 000 dedicated to work this spring/summer to upgrade the back practice field (with manual irrigation system). The old snack shack will become a new light shed with updated electrical (this project will go out to bid). Also, there will be a new press box in 2008. Cost of $3,600.00 (installation {\ul not} included) to purchase new football goal posts was reviewed as a possible PYF donation. Also, a plan is in place to resurface the football field\u8217\'92s grass surface with an artificial Field Turf{\super\fs18 TM} surface by 2010. It was noted that the existing scoreboard and its control interface are very outdated.\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 There being no further business, the President requested a motion to adjourn. Upon a motion by Ms. Beth Staulcup and seconded by Mr. Kevin Linchey, it passed unanimously ; the meeting was adjourned at 8:37 pm. The next meeting date of the Portsmouth Youth Football Board of Directors is scheduled for {\b 7}pm on Wednesday, {\b March 5}, 2008 at the McLeod Conference Room in the Portsmouth Public Library.\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 \par } \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Respectfully submitted,\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Mary Beth Taylor, Secretary\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 Portsmouth Youth Football\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28 \par } \pard\aspalpha\aspnum\nooverflow\sl-280\slmult0{\f0\lang1033\fs24\kerning28\par} }