{\rtf1\ansi\ansicpg1252\deff0\uc1{\fonttbl{\f0\fcharset0 Times New Roman;}}{\colortbl ;\red128\green0\blue0 ;}{\stylesheet{\s0\aspalpha\aspnum\nooverflow\f0\lang1033\fs24 \kerning28 Normal;}}\paperw12240\paperh15840\margt1080\margl1440\margr1440\margb1080 \headery360\footery360\deftab720\pgnstart1\viewkind1\viewscale100\fet0{\*\docvar {ColorSet}{-1}}{\*\docvar{ColorPos}{-1}}{\*\docvar{StyleSet}{-1}}{\*\docvar{StylePos }{-1}}\pard\plain\pard\aspalpha\aspnum\nooverflow\qc\sl-240\slmult0{\f0\lang1033\fs24\kerning28 {\header\pard\aspalpha\aspnum\nooverflow\tqc\tx4680\tqr\tx9360\fs24\par}{\footer \pard\aspalpha\aspnum\nooverflow\tqc\tx4680\tqr\tx9360\fs24\par}Portsmouth Youth Football\par} \pard\aspalpha\aspnum\nooverflow\qc\sl-240\slmult0{\f0\lang1033\fs24\kerning28 Board of Directors Meeting\par} \pard\aspalpha\aspnum\nooverflow\qc\sl-240\slmult0{\f0\lang1033\fs24\kerning28 Minutes for July 15, 2008 {\i\cf1 Amended}\par} \pard\aspalpha\aspnum\nooverflow\qc\sl-240\slmult0{\f0\lang1033\fs24\kerning28 Connie Bean Center\par} \pard\aspalpha\aspnum\nooverflow\sl-240\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-240\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Present : Boyd Morrison (President), Kathleen Graham (Treasurer), Dick Holt, Beth Staulcup (Vice-President), Felicia Smith, Nancy Maguire, Paula Glynn, Aidan Moore, Russell Russo\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Absent : Julie Samonas (Secretary), Wendy Formichelli, Tim Sanborn, John Iafolla, Ken Linchey, Mary Beth Taylor\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Others in attendance: Wade Graham\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 The meeting was officially called to order at 6:10 p.m. by Boyd Morrison (President). \par} \pard\aspalpha\aspnum\nooverflow\sl-200\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Uniform pick-up is scheduled for Friday, August 1{\super st} (5:30 \endash 7:30 pm) and Saturday, August 2{\super nd} (9am-12noon). The Board discussed holding another in-person registration on both days at the same times. A motion was made by Paula Glynn and seconded by Felicia Smith and was unanimously approved. We need coaches there for uniform handout and will now need a few Board members for registration . \par} \pard\aspalpha\aspnum\nooverflow\sl-200\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Boyd Morrison reported that Chester has dropped out of the Seacoast Junior Football League. Exeter has enough new players to create a training team of 7{\super th} graders (Exeter Junior Blue). These players will adhere to the weight restrictions of the Junior Division. Little Clippers 6{\super th} grade {\b A} Team will scrimmage them on our bye week (October 4/PHS). \par} \pard\aspalpha\aspnum\nooverflow\sl-200\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Overall , registration of football players are down this year (with exception of Exeter). An additional late registration will be held at uniform handouts. After discussion about ways to increase registration, including advertising, a motion was made by Paula Glynn and seconded by Felicia Smith to approve up to $450 to place a PYF promotional ad in the Portsmouth Herald. This motion was approved by unanimous vote . Boyd Morrison will prepare and place the ad.\par} \pard\aspalpha\aspnum\nooverflow\sl-200\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Kathleen Graham will give the Treasurer\u8217\'92s Report at the next board meeting.\par } \pard\aspalpha\aspnum\nooverflow\sl-200\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 PYF earned {\b $4,443.57} for the two tagging days. Beth Staulcup questioned what to do about kids who either registered after tagging took place or did not show up for tagging and have not (or cannot) buy out. We discussed several possibilities in addressing the need for a policy on this. After deciding that we will sell the fundraising calendars earlier this year, Beth moved that all Junior and Little Clippers be required to sell ten calendars (10/$50) instead of only five (5/$25) as in the past, and that players who did not tag be required to sell twenty calendars (20/$100). This motion was seconded by Dick Holt and passed. It was decided that we would pass out calendars with uniforms on August 1{\super st} and 2{\super nd }. Boyd will get calendars into production to be ready in time for that date. The Board stated that this is a one-time accommodation for non-taggers and acknowledged having learned a lot about using on-line registration. Next year we will need to make the tagging/buyout information more visible in the on-line registration process and clarify that it is part of the registration fee. \par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 It was also discussed having Youth Tackle players sell calendars. Ideas included having them sell 5 each, or making it optional. Boyd recommended that since we have not made Youth players do fundraising in the past, that we should speak to people within our program about it and resume discussion when more Board members are present. \par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Felicia Smith will send out a mass email reminding Junior and Little Clipper parents to come to equipment handout and to bring all documentation and a uniform deposit check for $100. \par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Paula Glynn reported on apparel sales. The first order has been placed and nets $670. Gross sales were approximately $1,500.\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 To date , PYF has received checks totaling $2,050 for ads for the Season Program. The goal is to get photos in shortly after the season starts and try to get the Programs out by the second home game in mid-September. Mary Beth Taylor is program coordinator .\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 It was reported that so far, no players from Kittery have registered for Youth Tackle. Beth Staulcup will speak to the person who had requested we take Kittery players for this age group.\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 In lieu of letting PYF players tag at their store, the Portsmouth Hannaford\u8217\'92s offers a poster display and donation box at the front of their store on a monthly basis. PYF poster is in place for the month of July.\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 We had a brief discussion on jackets for Board members. Paula will check on prices for jacket types (windbreakers/fleeces/etc.) and report at the August meeting. \par } \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Paula asked about the possibility of holding a conditioning camp next summer. We discussed the fact that we are not allowed to start anything official sooner than four weeks before the first league game. Boyd will send SJFL Bylaws and Code of Conduct to all Board members. \par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Boyd said that in past years PYF has had a logo (the \u8220\'93P\u8221\'94, or the \u8220 \'93C-lippers\u8221\'94, etc.) and that this year we don\u8217\'92t actually have one. Do we want one? We\u8217\'92ll revisit this question at another time. \par } \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Aidan Moore asked whether Youth Tackle teams might be able to do some plays on the big field during a high school game sometime (maybe at halftime or before a game). We agreed it would be great for the kids, but logistics might be tough to work out . We would have to coordinate with Athletic Director Rus Wilson and the band director (Eric Gagnon). The Board felt it was worth pursuing. On a motion made by Beth and seconded by Kathleen, Aidan Moore will get some information and report back in August. \par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Felicia Smith asked what will happen with the website after the season starts, including posting of game reports, photos and other information. She offered to post meeting minutes on the website. Mike MacDonald and Boyd will coordinate this process with Felicia.\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 We agreed it would be beneficial to our program to get more press for our regular games, like local little league baseball. Boyd has tried but can only get the Portsmouth Herald interested in championship games. Does anyone have connections that we might pursue?\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Upcoming dates: \tab Equipment handout Little & Junior Clippers: August 1 & 2\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\tab\tab \tab Seacoast Junior Football League meeting: August 7 in Exeter\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\tab\tab \tab Equipment handout Youth Tackle: August 15 & 16\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 Next meeting: Tuesday, {\b August 12}{\super th} at 6:30 pm at the Portsmouth Public Library. We\u8217\'92ll try to get the bigger meeting room upstairs. \par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 The meeting was adjourned at 7:50 pm on a motion made by Russ Russo and seconded by Beth Staulcup.\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow\sl-260\slmult0{\f0\lang1033\fs24\kerning28 After the adjournment, board members and coaches went downstairs and worked for one hour + sorting, moving and reorganizing all PYF uniforms and equipment in our storage areas. Thanks to Mike MacDonald for getting the storage tubs and for all the good work people put in. \par} }