{\rtf1\ansi\ansicpg1252\deff0\uc1{\fonttbl{\f0\fcharset0 Times New Roman;}}{\colortbl ;}{\stylesheet{\s0\aspalpha\aspnum\nooverflow\f0\lang1033\fs24\kerning28 Normal; }}\paperw12240\paperh15840\margt1440\margl1440\margr720\margb1440\headery720\footery720 \deftab720\pgnstart1\viewkind1\viewscale100\fet0{\*\docvar{ColorSet}{-1}}{\*\docvar {ColorPos}{-1}}{\*\docvar{StyleSet}{-1}}{\*\docvar{StylePos}{-1}}\pard\plain\pard\aspalpha\aspnum\nooverflow\fi360\li-360\ri-720{\f0\lang1033\fs24 \kerning28{\header\pard\aspalpha\aspnum\nooverflow\tqc\tx5040\tqr\tx10080\fs24\par }{\footer\pard\aspalpha\aspnum\nooverflow\tqc\tx5040\tqr\tx10080\fs24\par}Portsmouth Youth Football\par} \pard\aspalpha\aspnum\nooverflow\fi360\li-360\ri-720{\f0\lang1033\fs24\kerning28 Board of Directors Meeting\par} \pard\aspalpha\aspnum\nooverflow\ri-720{\f0\lang1033\fs24\kerning28 Minutes for April 22, 2008\par} \pard\aspalpha\aspnum\nooverflow\ri-720{\f0\lang1033\fs24\kerning28 Portsmouth High School\par} \pard\aspalpha\aspnum\nooverflow\qc{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Present: Boyd Morrison , Beth Staulcup, Kathleen Graham, Julie Samonas, Wendy Formichelli, Paula Glynn, Dick Holt, John Iafolla, Aidan Moore, Russ Russo, Tim Sanborn, and Mary Beth Taylor \par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Absent: Ken Linchey , Nancy Maguire, and Felicia Smith\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 The meeting was officially called to order at 6:37 pm.\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Boyd Morrison requested a review of the minutes from the April 2, 2008 meeting. Upon a motion by Aidan Moore and seconded by Dick Holt, the minutes were unanimously approved.\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Tim Sanborn made a motion to accept the minutes from the special board meeting held in Dan Hoefle\u8217 \'92s office on April 7; Russ Russo seconded: all in favor. The minutes were unanimously approved.\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 The Article of Agreement is now complete. A certificate of reservation of name (Portsmouth Youth Football Association, Inc.) is being held for us until all paper work is complete. \par } \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 PYF Bylaws will be updated in the next few days to include the new mission statement.\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\b\f0\lang1033\fs24\kerning28 Treasurer\u8217\'92 s Report\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Kathleen Graham reported that the current bank balances were as follows: $10,650.58 checking and $8,291 .36 savings. We have two outstanding invoices to be paid one to Stadium Systems and the other to Dan Hoefle. Kathleen will check on old cheerleading invoices totaling approximately $1,600.\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Boyd and Kathleen will get together in the upcoming week to file the Annual Report (due May 15).\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\b\f0\lang1033\fs24\kerning28 Old Business\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 The reorganization of the Connie Bean Center has begun. On Saturday, April 19, 2008, Wayne MacDonald , Robert Jackson, Keith McFarland, Mike MacDonald and Boyd Morrison got together to begin setting up the new shelves and figuring out the other materials needed for the reorganization of the storage area. The next reorganization work date is scheduled for May 17, from 9 to noon.\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\b\f0\lang1033\fs24\kerning28 New Business{\b0\par }} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Mary Beth Taylor created a Action/Tasks Timeline which she distributed to the board members. The timeline shows what tasks need to be taken care of each month to make PYF run smoothly.\par } \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 As a an action item from the Annual Meeting to raise football registration fees, this topic was reviewed . After extensive discussion, Tim Sanborn made a motion to increase the registration fees for Youth Tackle, Little Clipper and Jr. Clipper programs. The proposed increases were:\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Youth Tackle - ${ \b 75} (from $60)\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Little Clippers - $ {\b 125} (from $90)\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Junior Clippers - $ {\b 125} (from $90)\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 > Tim\u8217\'92s motion included leaving the registration fee for Flag Football at $25.\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 The motion was seconded by Dick Holt; all were in favor. Motion passed unanimously.\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Beth Staulcup made a motion that three (3) or more siblings from the {\ul same} address participating in a PYF program get a $50 discount off the top if requested. Tim Sanborn seconded the motion; all were in favor. Motion passed.\par} \pard\aspalpha\aspnum\nooverflow{\b\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Tim Sanborn made a motion to create a sub-committee in be in charge of choosing and setting up the sale of PYF apparel. The motion was seconded by Dick Holt all were in favor. Motion passed. The sub-committee will include Beth Staulcup and Paula Glynn.\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\b\f0\lang1033\fs24\kerning28 Important Dates\par } \pard\aspalpha\aspnum\nooverflow\sl-360\slmult0\fi-360\li720\tx720{\f0\lang1033\fs24 \kerning28 May 15- PYF 2007 Annual Report due to NH AG\u8217\'92s Charitable Trusts \par} \pard\aspalpha\aspnum\nooverflow\sl-360\slmult0\fi-360\li720\tx720{\f0\lang1033\fs24 \kerning28 May16- PYF Online Registration up and ready to go with revised PYF website .\par} \pard\aspalpha\aspnum\nooverflow\sl-360\slmult0\fi-360\li720\tx720{\f0\lang1033\fs24 \kerning28 May17- Next phase cleanup/shelve/organize PYF storage space at CBC\par } \pard\aspalpha\aspnum\nooverflow\sl-360\slmult0\fi-360\li720\tx720{\f0\lang1033\fs24 \kerning28 May 19-23 PYF promo posters in all area schools \par} \pard\aspalpha\aspnum\nooverflow\sl-360\slmult0\fi-360\li720\tx720{\f0\lang1033\fs24 \kerning28 May 20- PYF Board meeting with head coaches at Portsmouth Public Library at 6:30\par} \pard\aspalpha\aspnum\nooverflow\sl-360\slmult0\fi-360\li720\tx720{\f0\lang1033\fs24 \kerning28 June 4 & 5 PYF \u8220\'93live\u8221\'94 registration at CBC 5:30-8:00 \par} \pard\aspalpha\aspnum\nooverflow\sl-360\slmult0\fi-360\li720\tx720{\f0\lang1033\fs24 \kerning28 June 27 & 28 PYF tagging days and late registration at CBC\par} \pard\aspalpha\aspnum\nooverflow\sl-360\slmult0\fi-360\li720\tx720{\f0\lang1033\fs24 \kerning28 August 1 & 2 Junior/Little Clipper uniform and equipment handout at CBC \par} \pard\aspalpha\aspnum\nooverflow\sl-360\slmult0\fi-360\li720\tx720{\f0\lang1033\fs24 \kerning28 August 11 Junior/Little Clipper practices start\par} \pard\aspalpha\aspnum\nooverflow\sl-360\slmult0\fi-360\li720\tx720{\f0\lang1033\fs24 \kerning28 August 15 & 16 Youth tackle uniform/equipment handout at CBC\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 There being no further business, Boyd Morrison requested a motion to adjourn.\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Tim Sanborn made a motion to adjourn the meeting, Beth Staulcup seconded it all were in favor; motion passed unanimously: meeting adjourned at 8:30pm.\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Next meeting set for May 20, 2008 at 6:30pm at the Portsmouth Public Library.\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Respectfully submitted ,\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Julie Samonas, Secreta ry\par} \pard\aspalpha\aspnum\nooverflow{\f0\lang1033\fs24\kerning28 Portsmouth Youth Football \par} }