ࡱ> GIFa jbjb,, iCNN*******`( ( ( ( 4 `w2\ \ \ \ \ \ \ \ ,R*\ \ \ \ \  **\ \ 1   \ "*\ *\  >R****\   rT**P +( ~ fG0wtz  *``D`` 12. Travel Team Scheduling Policy Field Coordinator Jim Meinhold 203-761-9305 jmeinhol@optonline.net Wilton Soccer Association Travel Team Scheduling Policy Approximately 2-3 weeks prior to the beginning of the season, each Travel Manager will: get their season schedule from their District League Director. review the schedule with their Teams coach and their opponents to understand if there are any conflicts. submit their teams requests for home games to be scheduled (date & times) to the Field Coordinator. Travel managers who share a coach must coordinate their game schedules before any requests are submitted. Game requests MUST be submitted via email. Approximately 1-2 weeks prior to the beginning of the season, the Field Coordinator will: publish a draft schedule based on game requests and field availability. No later than the weekend prior to Field Setup Day, each Team Manager will: review the draft schedule for problems or errors and request changes vie email to the Field Coordinator. No later than the weekend prior to the first scheduled home game, the Field Coordinator will: publish the Final Schedule* based on requested game changes and field availability. Once the Final Schedule* has been published, Team Managers wishing to request changes to the schedule may do so provided: referees and fields are available the opponent agrees to the reschedule (date & time) Requests for rescheduling games must be submitted via email to the Field Coordinator no later than the Wednesday of the weekend prior to the scheduled game (e.g 10 days prior to the scheduled game)for it to be considered. requests should not be submitted until agreement is reached with the visiting team on the date & time of the rescheduled game. confirmation of the request will be sent by the Field Coordinator via return email. If the Travel Manager does not receive a confirming email within 24 hours of the request, they should call the Field Coordinator. requests for games to be rescheduled received after the Wednesday of the weekend prior to the game will result in the game being rescheduled to another week. Each weeks scheduled games will be submitted by the Field Coordinator to the Referee Scheduler, copied to all Travel Managers, no later than the Sunday prior to the weekend of the scheduled games. EVERY TRAVEL MANAGER MUST CHECK THE SCHEDULE EACH WEEK, WHETHER THEY HAVE A SCHEDULED GAME OR NOT! If you have a home game, you need to make sure your game is on the submitted schedule. Just as important, if you don't have a game, you need to make sure your team is not on the list. By checking this each week, there will never be a situation where teams show up but don't have refs or refs show up but there are no teams. In the unusual situation where a game must be canceled after it has been submitted to the Ref Scheduler, the Team Manager MUST: Contact the opponent immediately informing them of the cancellation. Contact both the Field Coordinator AND the Ref Scheduler informing them of the cancellation. This should be done via email. The Field Coordinator will confirm receipt of the cancellation via return email. If the Travel Manager does not receive a confirming email within 24 hours of the request, they should call the Field Coordinator. If the cancellation is within 24 hours of the scheduled game, the Travel Manager MUST also inform the Field Coordinator AND Ref Scheduler by phone. * The Final Schedule will be updated as necessary throughout the season. 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