ࡱ> <>;q` bjbjqPqP 8$::  T T T T p   s s s 2444444$h xXs s s s s X m]]]s   2]s 2]]rT ̻wT :*208G Hs s ]s s s s s XX Rs s s s s s s    d       Harvard Parks and Rec Meeting Agenda 1/26/2009 Commission members in attendance: Jim Lee, Mark Mandozzi, Margaret Grogan, Sean Hogan Not in attendance: Don Ashe Guests: Bizzy Herbolsheimer, Debbie Patuto Debbie Patuto report out on the flagpole raising and beach house dedication. She had a conversation with Rich Nota and he said he could do it. She will follow up with him again to confirm that he can still do it. The target date for the dedication is June 14th. We would like to shoot for the dedication to happen on that date regardless of whether the flagpole work is done. Debbie will find out how much a plaque will cost for the building. Next steps for the dedication. Public hearing to be held Monday, March 2nd. Debbie will prepare something to present at the meeting to explain her request for dedicating the beach house. Notice in the Press and Post and town hall to be posted two weeks prior (Feb. 17th) Vote will be taken at the following meeting (March 16th) to allow time to deliberate on any comments received. Considerations; What should the plaque say? To be determined by commission before ordering plaque Format of the dedication ceremony. TBD Do not start the flagpole raising if it wont be ready in time for dedication. Action items from last meeting Margaret to email updated annual report to commission. Need to determine the date for the caucus to make sure that Marks name gets on the ballot. Mark will call town hall to find out the date of the caucus. Reviewed details of ski club enrollments and expenses. Mark will follow up with coordinators to ask them to make a decision to cancel the ski program independent of school closings. Fishing tournaments Mark will email the dates that need to be approved. Next meeting agenda will include a rehashing of the tournament permit rules. 2008 Beach Summary Review of class enrollments. We agreed to get as much data as possible for last year but to anticipate it for 2009 and make sure we have all data collected. Total receipts $17,405 for all lessons. Waiting for totals from instructors Beach stickers 559 sold, 92 seniors (no charge), 14 replacements (no charge). Cost per sticker is $40. Total collected $22,360.00 Condition of building Bizzy to produce short report on this. Comments on staff development Staff payroll - $50,263.49 Director - $8,096.49 Outstanding questions Who calls the plumber to shut off water at the end of the season? Waterfront Director is responsible for it. What is the official date for the closing of the beach house? Last Monday of October. Start of swimming lessons will be July 6th Tennis program Mark will email details to commission for review prior to Feb. 2nd meeting. Mark will email copy of rec plan to commission members. Mark will call the Bromfield school about plowing the basketball court, which is damaging the fence. Skating pond is in perfect condition at the reservoir on Bolton Rd. There are two rinks. Volunteer fair is coming up. Need to determine the date and make plans for attending. Science Fair Feb. 6th Parks and Rec has historically offered to be judges and has also offered a prize for a project that is oriented towards recreation. Meeting on Feb. 16th will be moved to the 23rd due to the Presidents Day holiday. Next meeting on Feb. 2nd. agenda items Fishing tournament rules and dates. Review proposal for tennis program from Falcon Sports. 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