аЯрЁБс>ўџ 24ўџџџ1џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅС%` №Пўbjbj•й•й 8&їГїГўџџџџџџЄјјјјјјј ” ” ” ” А  юи и и и и Г Г Г ƒ………………$ђhZˆЉј=Г Г ==Љјји и лОћћћ=ји ји ƒћ=ƒћћ:{,јји Ь №5 ~Ш” SЇ ƒд0БRтovттј€Г v) Tћ} DС |Г Г Г ЉЉхГ Г Г ====   Фа Ф   а   јјјјјјџџџџ Harvard Parks and Rec Meeting Minutes – 3/3/2008 Board Attendees: Jim Lee, Mark Mandozzi, Margaret Grogan Not in attendance: Don Ashe, Charlotte Winchell, Guests: Sean Hogan Update on ski club registrations. Mark will contact Liz and Cindy to ask them to come to our next meeting to close out the season. We will document any recommendations they have for improvements and collect any process documentation they have. We decided to abandon efforts to collect names of this year’s participants via online registration. The current numbers are low after repeated email reminders. Next year we will utilize online registration and payment of the bus fee. Beach Director hiring process update. Mark will continue to try to contact references and we will target the next meeting on March 17th as our deadline for notifying the two candidates of our decision. At our next meeting we will focus on completing a calendar of important dates for upcoming P&R programs. Canoe/kayak/boat storage lottery Number of slots – 100 canoe/kayak slots, 16 cove moorings, 20 outer moorings and some (?) boat slips (to be verified with Eric Peterson) The lottery registration will be set up and available on the website by March 17th, the lottery will be done at our P&R meeting on April 21st. Notification of the lottery dates will consist of notices in the local papers, postings at the library and town hall, sandwich board on the common, notice on the P&R website. Winners will be notified by email or phone and will have until May 10th to officially register and pay. There will be arrangements made to reserve canoe/kayak slots for elderly/disabled registrants. The number will be determined based on need. Costs for all storage will remain the same. Open seats up for election Mark will coordinate write in efforts for his nomination Sean will be on the ballot, unopposed. Process for paying invoices – website hosting fee Margaret to handle requesting reimbursement for Mark for the $475 hosting fee for League Athletics website. Fishing tournaments Decided to remove 11am ‘boats out of the water’ restriction and replace with a ‘boats in/out of the water one at a time’ clause in the rules. This rule is especially important for tournaments held during the busy summer months. The online form will be modified to reflect the new rules. Anyone receiving a request for a permit should direct the requestor to the website so that we can track all requests in one place. Jim was added to receive an email when a permit is filed. Regattas The Bare Hill regatta will be approved for April 26th. The organizers will be responsible for providing a port-a-potty, police detail and management of car/boat traffic. The pond will be closed to boaters until approx. 1:00pm. Signage will be posted weeks before to notify boaters of the closure. Middlesex School is requesting to hold small regattas on April 19 and 26 and May 10 and 17. All dates will be approved with the caveat that the pond will not be closed to other boater and that Middlesex will have to coexist with other activity on the pond on those days. We agreed that the standard fee for fishing tournaments ($10/boat) will apply to out of town boaters looking to hold an organized event. Jim will follow up with the organizer. Tennis program Mark to hold preliminary meeting with Karen Bolton. She will be asked to come to the commission meeting on April 21 to review the tennis program plans with the commission. Mark/Jim to look at broken fence at tennis courts to decide if we need to contact a fence repair company to fix or if we can do it ourselves. Soccer club – funds available – ideas for a project Jim had previously spoken to Jeff Shaw regarding the possibility of choosing the irrigation of Depot Rd. fields as a project that the soccer club would be willing to fund. Mark will follow up with Jeff. Next meeting on March 17th. Agenda items Finalize P&R calendar items and publish version of calendar on website. Ski program review with coordinators. 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