ࡱ> AC@#`  bjbj .2@@@@@@@T8,4TB&@@VVV1._s %%%%%%%&h`)%@11%@@VV%@V@V%%r$T@@E%V4 0<|%%&0B&%2)')E%)@E%*%%EXB&TTT TTTTTT@@@@@@ Harvard Parks and Rec Meeting Minutes 10/22/2007 Board Attendees: Jim Lee, Mark Mandozzi, Margaret Grogan, Charlotte Winchell Not in attendance: Don Ashe Guests: none Fall Fete donation 2008 Mooring Contact: Turnbull, Kathleen [kturnbull@nsf-isr.org] The board agreed to offer a boat slip once again to the Fall Fete auction. Jim will follow up with Andra Evans. The winner will be instructed to contact Mark in the spring to claim their mooring. Parks or Park All agreed that we will call ourselves Parks and Rec Ski program Charlotte followed up with Deb Forbes. Deb is unable to organize this year. She has the name of a parent who is willing to help. Alice Williams is also willing to help out. Charlotte will get the other name and see if she can get the volunteers together. Time is running out to keep our Wednesday night slot. December 1st is the deadline for Wachusett Mountain for final counts, $$ etc. All agreed that P&R should sponsor the program and any communication that goes out should clearly state that. It is our intention to own and manage the program. Next steps: Advertise in the Press, Hillside, Post looking for chaperones and coordinator for after school program for grades 6-12. (Charlotte) Information will be posted on the website (Mark once details are known) Schedule a meeting with any known volunteers to organize the program. Tentatively for Sunday, Oct. 28th. Include the following people: Mark and Lore Mandozzi Charlotte Winchell Alice Williams Nancy Cronin (Jim to contact) Jim Lee Margaret Grogan Update at next meeting GPS program (Greatest Pass Savings program at Wachusett Mountain) Post adds in the newspapers to advertise the program. (Charlotte) Contact Sue Holmes at Bromfield to get something into the daily bulletin. Post info on the website (Charlotte to send info) Follow-up to town meeting warrants? Town meeting vote passed to allow the town to pursue the details of the easement. We need to be thinking about any stipulations that need to be incorporated into the easement. We need to follow up with Selectmen to ensure that in the future it is clear that P&R has jurisdiction (control?) over town-owned park land. In the process of writing the easements, we should determine what is needed to clarify this. No further action needed until we hear from the Selectmen about the progress of the easement. Park bench on the common. (Carter Brown memorial bench). The bench is in need of replacing. Margaret to contact the Historical Commission to get ideas about what type of bench would be appropriate. Determine if the bench has a plaque that can be transferred to the new bench. Draft a letter to the Brown family letting them know that the bench will be replaced. Beach director position Need to send out job description to the commission for review. Reach out to Valeska to find out if there are guidelines for hiring a town employee. (Margaret) Need to dedicate at least 1 hour to discuss at next meeting (Nov. 5th) for the following: Review/revise the job description. Determine the process for reviewing potential candidates including desired qualifications. Determine target date for posting the position. Determine target date for hiring. Discuss possible survey to beach users asking for suggestions for beach operations. Dredging at the beach. Jim attended the ConsCom meeting to present the idea of dredging the beach area this winter. Looking to remove sediment to prevent weeds from growing. P&R will partner with the Pond Committee to present a notice of intent for a small scale sediment removal project to the ConsCom. Rec Trail State has granted permission to build a trail from the end of Depot Road to Lancaster County road. Jim will post a notice in the paper to organize a group to do some trail clearing. Next meeting will be November 5th. Not discussed at this meeting Updates on the following areas: Fields Don Ashe pond Mark finance/budget - Margaret web-site - Mark rec trail - Jim CPC Margaret will take over for Don Tennis Mark Other topics Budget pond expansion Jim will start the discussion and report back at a meeting soon. signage on fields paid advertising on the ball fields recreation survey need to discuss content of survey and plan to administer. 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