аЯрЁБс>ўџ =?ўџџџ>џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅСq` №ПєbjbjqPqP *.::єџџџџџџЄЄЌ Ќ Ќ Ќ ,и Є™j л л л $hk|>a л л a a > лS777a "  7a 77V,@Ь є qSяaШЌ ƒ :l i0™xTчН pчЬЬ”ч`Ил я 7§ Xл л л >>- л л л ™a a a a ЄЄЄФh DЄЄЄh ЄЄЄџџџџ Harvard Soccer Club Board of Directors Meeting October 14, 2007 Hapgood Room 7:00 PM Minutes Attendees: Dennis, Paul, Tim, Gerry, Karl, Darren, Chuck, Jeff Coordinator Status Fall 07 mid-season review– Travel : No glaring issues, the team moves recorded below seemed to work as both teams played competitive games in their new divisions. Team moves GU14 A to MTOC from NCup GU12E to NCup from Rec. A In-town : Tim Wright motion: To approve the In Town Program to separate Boys and Girls at U7. The Boys will play U7 and U8 separately; the Girls will play a combined U7/U8. Paul Lierhaus seconded the motion. After considerable discussion the motion passed unanimously. Darren presented the forecast of number of players for each group. Field availability became a major issue; it was decided to move one group to a 10:15 AM start on the middle school field. Darren has the action item to plan for the transition in the Spring 08 season. Player development update – Paul reported the club will no longer run the supplemental Sunday afternoon U12 clinics as attendance is down the last two seasons. Coach Development plans – No report Equipment Update – Inventory is low as this season the number of new practice balls supplied was 108. Discussion on equipment return was inconclusive. Update on NVYSL meeting Important Dates: November 25th - Registration packages to towns December 16th - Spring preliminary team registration January 6th - Competition committee meeting January 8th - Distribute results of Competition committee meeting January 20th - Final Team submission and payment January 25th - League Team Freeze Date Motion to change the U16 NCup to High School NCup (i.e. integrate U16 and U18) for trial period of 1 year was approved. This is in addition to existing U16 MTOC and U18 MTOC. This motion appeared to have the support of most towns, only the larger towns in disagreement. The board will consider a suggestion to extend the MTOC season to 9 games, so that MTOC teams do not have 3 weeks without games before the finals. This had little support from the towns Preparation for Annual Meeting Jeff to handle the meeting notice as required in the HSC Constitution Proposed Board Slate; President – Jeff Shaw Vice President – Tim Wright Secretary – Karl Schwiegershausen Member-at-large: Open Member-at-large/Website contact: Gerry Hall Coach/player Development Coordinator: Paul Lierhaus Travel Program Director:  Chuck Wilkey In-town Program Director: Darren Magan Various members to look for a possible candidate to fill the open Member at Large position. Policy questions review The inquiry came about after their child’s team (a BU12 team) had Play Soccer clinics at practice this week and last, and while the clinic was being run, the team coach and assistant had left the field and the area. This was of concern and prompted the call to me for clarification on a few issues, which I’ve outlined below.   1.)   The parent expressed their expectation that while their child is at an HSC practice/event, that an HSC representative is there to be responsible for the players (eg: the coach). Does the Play Soccer coach constitute the HSC representative? What about a player’s parent? 2.)   Does HSC require at least 2 adults to be with the children?  What happens in an emergency if only 1 adult is there, who will attend to the emergency and who will attend to the other players? Who has emergency contact info if coach is not there? a.       My Understanding: HSC only expects one adult. Typically there are parents around, but yes we do have situations whereby there is only one parent/adult with the players. We rely on the coaches to make emergency contact info accessible to others in their absence. 3.)   Are all volunteers CORI checked? Are the Play Soccer coaches CORI checked? 4.)   HSC is providing some Play Soccer clinics. Some coaches, with parent support, are buying additional clinics. It’s not clear to parents, who is responsible for the kids when a non-HSC sanctioned activity is being run during an HSC practice. Based upon the above questions the Board had a lengthy discussion on how to incorporate changes into the club’s various policies and guidelines. The following actions were assigned The club needs to document in the Coach’s Guide and reinforce at the season beginning Coaches meeting – A coach or parent requested as a substitute for the coach needs to be on the field at all times when a hired professional coach is conducting a clinic or practice. Assigned Janine and Paul Dennis to check MAYSA data base availability Paul to check with Play Soccer on Cori type investigations done on their personnel. Darren likewise with MPS. Chuck will investigate other club websites to begin the process to document a policy for the club. 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