Guilford Little League Board of Directors 10/3/16
Present: Janis Crabtree; Fred Rosa; John Jagielski; David Meder; Lisa Zajkowski; Jori Smith; Adam Smith; Danielle Morgan; Chris Loban; Mark White; Allan Voytek; Alex Halas; Mark Donovan; Albert Farrah; Todd Williams; Scott Guile
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Meeting not officially called to order but 7:31 pm start time noted.   
New slate of board members presented to membership and voting took place according to bylaws – 2/3 majority – new board voted in.
President takes over – Each member at the table introduces themselves.
President wants to keep an “open dialogue and forward movement”.  The league is in a good place financially and we are well received in our membership with over 400 kids playing.  New Board roles need to transition smoothly.
The floor is opened for questions: Fred – Sponsorship is not on the list – this is a role that needs to be assumed as well.
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November 7th is the next board and general membership meeting.  Chris would like the Board to meet prior to this.   He will go through roles and responsibilities; discuss what needs improvement from summer and fall; better spring ball set up so it runs more smoothly; timeline and expectations of what people are doing: what and when; as well as get a calendar of when things will happen with regards to the Opening Day Parade (consider bringing in Little League World Series winners – Lisa Z has personal connection so this is a possibility).
President’s goals:
(1) Establish a process for roles and expectations for spring, summer, and fall ball to avoid issues
(2)  Improve field conditions – lights at Bittner as a secondary goal/overall field quality more immediate goal (October 24th is Standing Fields committee meeting – Mark Donovan advises attendance at this meeting)
(3)  Setting up running leagues/train the coaches/bring in some coaching experts; he proposes establishing a budget to address this – collecting money to upscale the kids and coaches: establishing some expectations around this
(4)  Improve finances
(5)  Improve communication with membership
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Open Items:
(1)	 Financial Update (Mark White): $84,000 in bank; up $7,000: spent $15,000 in new equipment – approved $30,000 to spend but did not.  We have an audit team – we may consider an official monthly Treasurer’s Report moving forward to encourage transparency*secretary’s note  
(2)	Charter Insurance Budget – need to make sure this is paid.  Interested in figuring out our “per kid per league” cost is.
(3)	Scoreboard Order – Hope to improve this at Adams: it is still not up and running.  Previous Board had approved a scoreboard that was not implemented.  Fair Play is a viable company and we have quotes from others as well – just need to act preferably before the ground freezes or wait until spring.
(4)	Equipment Inventory – still need to connect with old equipment manager and smoothly transition this responsibility.  Alex is on top of this.
(5)	Letter to membership – President will send this out introducing everyone soon.
Off Season Clinics = keep these moving as they were well received.  Partnership with BatterUp?  Homerun Derby?  
Meeting not officially adjourned, but noted ending time 8:42 pm.
Respectfully Submitted,
Danielle Morgan